pre14a
UNITED STATES SECURITIES AND EXCHANGE COMMISSION
WASHINGTON, DC 20549
SCHEDULE 14A
(Rule 14a-101)
INFORMATION REQUIRED IN PROXY STATEMENT
SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a) of the Securities
Exchange Act of 1934
(Amendment No. )
Filed by the Registrant þ
Filed by a Party other than the Registrant o
Check the appropriate box:
þ Preliminary Proxy Statement
o Confidential, For Use of the Commission Only (as permitted by Rule 14a-6(e)(2))
o Definitive Proxy Statement
o Definitive Additional Materials
o Soliciting Material Pursuant to §240.14a-12
Arch Coal, Inc.
(Name of Registrant as Specified in its Charter)
(Name of Person(s) Filing Proxy Statement, if Other Than the Registrant)
Payment of Filing Fee (Check the appropriate box):
þ No fee required.
o Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11.
|
(1) |
|
Title of each class of securities to which transaction applies: |
|
|
(2) |
|
Aggregate number of securities to which transaction applies. |
|
|
(3) |
|
Per unit or other underlying value of transaction computed pursuant to Exchange Act
Rule 0-11 (set forth the amount on which the filing fee is calculated and state how it was
determined): |
|
|
(4) |
|
Proposed maximum aggregate value of transaction: |
|
|
(5) |
|
Total fee paid: |
o Fee paid previously with preliminary materials.
o Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid previously. Identify the previous filing by registration statement number, or the Form or Schedule and the date of its filing.
|
(1) |
|
Amount previously paid: |
|
|
(2) |
|
Form, Schedule or Registration Statement No.: |
|
|
(3) |
|
Filing Party: |
|
|
(4) |
|
Date Filed: |
One CityPlace Drive, Suite 300
St. Louis, Missouri 63141
(314) 994-2700
March , 2006
To Our Stockholders:
You are cordially invited to attend the Annual Meeting of
Stockholders of Arch Coal, Inc. which will be held at our
headquarters at CityPlace One, One CityPlace Drive,
St. Louis, Missouri, in the lower level auditorium, on
Thursday, April 27, 2006, at 10:00 a.m, local time. The
formal Notice of the Annual Meeting, the Proxy Statement and a
proxy card accompany this letter. Our Annual Report for 2005 is
contained in this document and begins on page II-1.
We hope that you will be present at the meeting. Whether or not
you plan to attend, please cast your vote by telephone or on the
Internet, or complete, sign and return the enclosed proxy card
in the postage-prepaid envelope, also enclosed. The prompt
execution of your proxy will be greatly appreciated.
|
|
|
Sincerely yours, |
|
|
|
James R. Boyd
|
|
Chairman of the Board |
|
|
|
Steven F. Leer
|
|
President and Chief Executive Officer |
One CityPlace Drive, Suite 300
St. Louis, Missouri 63141
(314) 994-2700
NOTICE OF ANNUAL MEETING OF STOCKHOLDERS
DATE: Thursday,
April 27, 2006
TIME: 10:00 a.m.,
St. Louis time
One
CityPlace Drive
Lower
Level Auditorium
St. Louis,
Missouri 63141
|
|
|
|
|
Election of five directors |
|
|
|
Approval of an amendment to our certificate of incorporation |
|
|
|
Any other matters if properly raised |
Only stockholders of record at the close of business on
March 1, 2006 may vote at the meeting. Your vote is
important. Whether you plan to attend the annual meeting or not,
please cast your vote by phone or on the Internet, or
complete, date and sign your proxy card and return it in the
envelope provided. If you attend the meeting and prefer to
vote in person, you may do so even if you have previously voted
by proxy. Directions to the annual meeting are on page I-30 of
the proxy statement.
It is our policy that all proxies, ballots and vote tabulations
that identify the vote of any stockholder will be kept strictly
confidential until after a final vote is tabulated and
announced, except in extremely limited circumstances. Such
limited circumstances include contested solicitation of proxies,
when disclosure is required by law, to defend a claim against us
or to assert a claim by us, and when a stockholders
written comments appear on a proxy or other voting material.
|
|
|
Robert G. Jones
|
|
Vice President Law, General Counsel and
Secretary |
March , 2006
TABLE OF CONTENTS
|
|
|
|
|
|
|
|
Page | |
|
|
| |
|
|
|
I-1 |
|
|
|
|
I-5 |
|
|
|
|
|
I-6 |
|
|
|
|
|
I-7 |
|
|
|
|
|
I-7 |
|
|
|
|
|
I-7 |
|
|
|
|
|
I-8 |
|
|
|
|
|
I-8 |
|
|
|
|
|
I-10 |
|
|
|
|
|
I-11 |
|
|
|
|
I-13 |
|
|
|
|
|
I-13 |
|
|
|
|
|
I-14 |
|
|
|
|
I-16 |
|
|
|
|
|
I-16 |
|
|
|
|
|
I-20 |
|
|
|
|
|
I-21 |
|
|
|
|
|
I-21 |
|
|
|
|
|
I-22 |
|
|
|
|
|
I-22 |
|
|
|
|
|
I-23 |
|
|
|
|
|
I-23 |
|
|
|
|
|
I-24 |
|
|
|
|
|
I-25 |
|
|
|
|
|
I-25 |
|
|
|
|
|
I-26 |
|
|
|
|
|
I-27 |
|
|
|
|
I-28 |
|
|
|
|
I-30 |
|
|
|
|
|
I-30 |
|
|
|
|
|
I-30 |
|
|
|
|
PART I. PROXY
STATEMENT FOR THE ARCH COAL, INC. 2006 ANNUAL MEETING OF
STOCKHOLDERS |
INFORMATION ABOUT THE ANNUAL MEETING
|
|
|
Why Am I Receiving These Proxy Materials? |
Our Board of Directors is soliciting proxies to be voted at the
2006 Annual Meeting of Stockholders. This proxy statement
includes information about the issues to be voted upon at the
meeting.
On March , 2006, we began
mailing these proxy materials to all stockholders of record at
the close of business on March 1, 2006. On March 1,
2006, there
were shares
of our common stock outstanding. As required by Delaware law, a
list of stockholders entitled to vote at the annual meeting will
be available at the annual meeting and for 10 days prior to
the meeting, during normal business hours, at our offices, One
CityPlace Drive, Suite 300, St. Louis, Missouri 63141.
|
|
|
Where And When Is The Annual Meeting? |
The Annual Meeting of Stockholders will take place on
April 27, 2006 in the Lower Level Auditorium at our
headquarters, located at CityPlace One, One CityPlace Drive,
St. Louis, Missouri 63141. The meeting will begin at
10:00 a.m., St. Louis time.
We are aware of two items to be voted on by stockholders at the
annual meeting:
|
|
|
|
|
Election of five directors: Frank M. Burke, John W. Eaves,
Patricia F. Godley, Thomas A. Lockhart and Wesley M. Taylor. |
|
|
|
Approval of an amendment to our certificate of incorporation. |
|
|
|
How Many Votes Do I Have? |
You have one vote for each share of our common stock that you
owned at the close of business on March 1, 2006, the record
date. These shares include:
|
|
|
|
|
Shares held directly in your name as the stockholder of
record; |
|
|
|
Shares held for you as the beneficial owner through a broker,
bank, or other nominee in street name; and |
|
|
|
Shares credited to your account in the Arch Coal, Inc. Employee
Thrift Plan or the Mingo Logan Savings Plan. |
|
|
|
If I Am a Stockholder of Record, How Can I Vote My Shares? |
You can vote by proxy or in person.
If you are a stockholder of record, you may vote your proxy by
telephone, Internet, or mail. Our telephone and Internet voting
procedures are designed to authenticate stockholders by using
individual control numbers. Voting by telephone or Internet will
help us reduce costs.
|
|
|
|
|
Voting Your Proxy by Telephone |
|
|
|
In the U.S. and Canada, you can vote your shares by telephone by
calling the toll-free telephone number on your proxy card.
Telephone voting is available 24 hours a day, 7 days a
week, up through the day before the meeting.
Easy-to-follow voice
prompts allow you to vote |
I-1
|
|
|
your shares and confirm that your instructions have been
properly recorded. If you vote by telephone, you do not need to
return your proxy card. |
|
|
|
|
|
Voting Your Proxy By Internet |
|
|
|
You can also choose to vote via the Internet. The web site for
Internet voting is on your proxy card. Internet voting is also
available 24 hours a day, 7 days a week, up through
the day before the meeting. If you vote via the Internet, you do
not need to return your proxy card. |
|
|
|
|
|
Voting Your Proxy By Mail |
|
|
|
If you choose to vote by mail, simply mark your proxy card, date
and sign it, and return it in the postage-paid envelope provided. |
If you vote by proxy using any of these three methods, the
persons named on the card (your proxies) will vote
your shares in the manner you indicate. You may specify whether
your shares should be voted for all, some, or none of the
nominees for director. If you vote by telephone or Internet and
choose to vote with the recommendation of our board of
directors, or if you vote by mail, sign your proxy card, and do
not indicate specific choices, your shares will be voted
FOR the election of all five nominees for director
and FOR the approval of the amendment to our
certificate of incorporation.
If any other matter is presented, your proxies will vote in
accordance with their best judgment. At the time this proxy
statement went to press, we knew of no matters that needed to be
acted on at the annual meeting other than those discussed in
this proxy statement.
If you wish to give a proxy to someone other than the persons
named on the enclosed proxy card, you may strike out the names
appearing on the card and write in the name of any other person,
sign the proxy, and deliver it to the person whose name has been
substituted.
If you give a proxy, you may revoke it in any one of three ways:
|
|
|
|
|
Submit a valid, later-dated proxy; |
|
|
|
Notify our Secretary in writing before the annual meeting that
you have revoked your proxy; or |
|
|
|
Vote in person at the annual meeting. |
If you are a stockholder of record, you may cast your vote in
person at the annual meeting.
|
|
|
If I Hold Shares in Street Name, How Can I Vote My Shares? |
You can submit voting instructions to your broker or nominee. In
most instances, you will be able to do this over the Internet,
by telephone, or by mail. Please refer to the voting instruction
card included in these materials by your broker or nominee.
|
|
|
How Do I Vote My Shares Held in the Dividend Reinvestment and
Direct Stock Purchase and Sale Plan? |
If you are a participant in the Dividend Reinvestment and Direct
Stock Purchase and Sale Plan, your proxy will also serve as an
instruction to vote the whole shares you hold under this plan in
the manner indicated on the proxy. If your proxy is not
received, your shares held in the plan will not be voted.
I-2
|
|
|
How Do I Vote My Shares Held in the Employee Thrift Plan or
the Mingo Logan Savings Plan? |
If you are both a registered stockholder and a participant in
our Employee Thrift Plan or the Mingo Logan Savings Plan, you
will receive a single proxy card that covers shares of our
common stock credited to your plan account as well as shares of
record registered in exactly the same name. Accordingly, your
proxy card also serves as a voting instruction for the trustee
of the plan. If your plan account is not carried in exactly the
same name as your shares of record, you will receive separate
proxy cards for individual and plan holdings. If you own shares
through one of these plans and you do not return your proxy by
Monday, April 17, 2006, the trustee will vote your shares
in the same proportion as the shares that are voted by the other
participants in the plan. The trustee will also vote unallocated
shares of our common stock held in the plan in direct proportion
to the voting of allocated shares in the plan for which voting
instructions have been received unless doing so would be
inconsistent with the trustees duties.
Yes. Voting tabulations are confidential except in extremely
limited circumstances. Such limited circumstances include
contested solicitation of proxies, when disclosure is required
by law, to defend a claim against us or to assert a claim by us,
and when a stockholders written comments appear on a proxy
or other voting material.
|
|
|
What Vote Is Required to Approve Each Proposal? |
|
|
|
Election of five directors (Proxy Item No. 1) |
|
The nominees who receive the most votes for the available
positions will be elected. If you indicate withhold
authority to vote for a particular nominee on your proxy
card, your vote will not count either for or
against the nominee |
Approval of the amendment to our certificate of incorporation
(Proxy Item No. 2) |
|
The affirmative vote of not less than two-thirds of the shares
present in person or by proxy at the annual meeting is required
to approve the amendment to our certificate of incorporation. If
you abstain from voting, it will have the same
effect as if you voted against this proposal |
In order to have a valid stockholder vote, a stockholder quorum
must exist at the annual meeting. A quorum will exist when
stockholders holding a majority of the outstanding shares of our
common stock are present at the meeting, either in person or by
proxy.
If a broker indicates on its proxy that it does not have
authority to vote certain shares held in street name
on particular proposals, the shares not voted (broker
non-votes) will have no effect on the proposals. Broker
non-votes occur when brokers do not have discretionary voting
authority on certain proposals under the rules of the New York
Stock Exchange and the beneficial owner has not instructed the
broker how to vote on these proposals.
|
|
|
Who is Paying for the Costs of Soliciting These Proxies? |
We are paying the cost of preparing, printing, and mailing these
proxy materials. We will reimburse banks, brokerage firms, and
others for their reasonable expenses in forwarding proxy
materials to beneficial owners and obtaining their instructions.
A few of our officers and employees may also participate in the
solicitation, without additional compensation, by telephone,
e-mail or other
electronic means or in person.
I-3
|
|
|
Where Can I Find the Voting Results of the Meeting? |
We intend to announce preliminary voting results at the meeting.
We will publish the final results in our Quarterly Report on
Form 10-Q for the
first quarter of 2006, which we expect to file on or before
May 10, 2006. You can obtain a copy of the
Form 10-Q by
logging on to our website at archcoal.com, by calling the
Securities and Exchange Commission at (800) SEC-0330 for
the location of the nearest public reference room, or through
the EDGAR system at sec.gov. Our website does not constitute
part of this proxy statement.
|
|
|
How Can I Reduce the Number of Copies of Proxy Materials
Delivered to My Household? |
Securities and Exchange Commission rules allow delivery of a
single annual report and proxy statement to households at which
two or more stockholders reside. Accordingly, stockholders
sharing an address who have been previously notified by their
broker or its intermediary will receive only one copy of the
annual report and proxy statement, unless the stockholder has
provided contrary instructions. Individual proxy cards or voting
instruction forms (or electronic voting facilities) will,
however, continue to be provided for each stockholder account.
This procedure, known as householding, reduces the
volume of duplicate information you receive, as well as our
expenses. If your family has multiple accounts, you may have
received householding notification from your broker earlier this
year and, consequently, you may receive only one annual report
and proxy statement. If you prefer to receive separate copies of
our annual report and proxy statement, either now or in the
future, we will promptly deliver, upon your written or oral
request, a separate copy of the annual report and proxy
statement, as requested, to any stockholder at your address to
which a single copy was delivered. Notice should be given to us
by mail at One CityPlace Drive, Suite 300, St. Louis,
Missouri 63141, attention: Vice President Law,
General Counsel and Secretary, or by telephone at
(314) 994-2700. If you are currently a stockholder sharing
an address with another stockholder and wish to have only one
annual report and proxy statement delivered to the household in
the future, please contact us at the same address and telephone
number.
I-4
ELECTION OF DIRECTORS
(PROXY ITEM NO. 1)
We are dedicated to being a market-driven global leader in the
coal industry and to creating superior long-term stockholder
value. It is our policy to conduct our business with integrity
and an unrelenting passion for providing the best value to our
customers. The board of directors Corporate Governance
Guidelines, which include guidelines for determining director
independence and qualifications for directors, are enclosed with
this proxy statement as Exhibit A. All of our corporate
governance materials, including the corporate governance
guidelines and board committee charters, are published under
Corporate Governance in the Investors section of our
website at archcoal.com. These materials are also available in
print to any stockholder upon request. The board continually
reviews these guidelines, Delaware law, the rules and listing
standards of the New York Stock Exchange and SEC regulations, as
well as best practices suggested by recognized governance
authorities and modifies the corporate governance guidelines,
committee charters and key principles as warranted. Any
modifications are reflected on our website.
On February 23, 2006, as part of its succession planning
process and upon the recommendation of the Nominating and
Corporate Governance Committee, our board of directors elected
Steven F. Leer as chairman of the board of directors, effective
April 28, 2006. Mr. Leer will continue to act as our
president and chief executive officer until April 28, 2006,
at which time he will assume the responsibilities of chairman of
the board and chief executive officer. In connection with
Mr. Leers election, our board of directors also
approved certain revisions to its Corporate Governance
Guidelines designating the chairman of the Nominating and
Corporate Governance Committee to serve as lead director when
the board of directors meets in executive session and to serve
as the primary contact for other directors or stockholders who
have questions or concerns regarding management. Those revisions
become effective on April 28, 2006, and we will publish the
revised Corporate Governance Guidelines on our website when they
become effective. The board of directors has also appointed
James R. Boyd, the current chairman of the board of directors,
as chairman of the Nominating and Corporate Governance
Committee, effective April 28, 2006.
It is the board of directors objective to have an
overwhelming majority of directors who are independent. The
board of directors has determined, in its judgment, that nine of
the eleven members of the board of directors meet the New York
Stock Exchange standard for independence. Other than John W.
Eaves and Steven F. Leer, who are executive officers, each of
the other members of our board of directors satisfies the
independence standards in the corporate governance guidelines.
The independent members of the board meet regularly without any
members of management present. Such sessions are normally held
following or in conjunction with regular board meetings.
Mr. James R. Boyd, chairman of the board of directors,
serves as the presiding director at such executive sessions.
When Mr. Leer becomes our chairman of the board on
April 28, 2006, Mr. Boyd, as chairman of the
Nominating and Corporate Governance Committee and as lead
director, will serve as presiding director at such sessions.
All members of our Audit, Nominating and Corporate Governance
and Personnel and Compensation committees must be independent
directors as defined by our corporate governance guidelines.
Members of the Audit Committee must also satisfy a separate
Securities and Exchange Commission independence requirement,
which provides that they may not accept directly or indirectly
any consulting, advisory or other compensatory fee from us or
any of our subsidiaries other than their directors
compensation.
I-5
All of our officers and employees must act ethically at all
times and in accordance with the policies comprising our code of
conduct, which is published under Corporate
Governance in the Investors section of our website at
archcoal.com and available in print to any stockholder upon
request. We intend to post amendments to or waivers from (to the
extent applicable to an executive officer of the company) the
code on our website.
|
|
|
Communicating with the Board |
Our board of directors has established procedures to enable
anyone who has a concern about our conduct, or any employee who
has a concern about our accounting, internal accounting controls
or auditing matters, to communicate that concern directly to the
board of directors, to the non-employee directors or to the
Audit Committee. Such communications may be confidential or
anonymous, and may be reported by phone to our confidential
hotline at 1-866-519-1881 or by writing to the individual
directors or group in care of Arch Coal, Inc., One CityPlace
Drive, Suite 300, St. Louis, Missouri 63141,
Attention: Vice President Law, General Counsel and
Secretary. All such communications are promptly communicated to
our Director of Internal Audit and the Chairman of the Audit
Committee. It is our policy not to take any disciplinary or
other retaliatory action against any employee for raising or
helping to resolve an integrity concern.
Our certificate of incorporation and bylaws provide for a board
of directors that is divided into three classes as equal in size
as possible. The classes have three-year terms, and the term of
one class expires each year in rotation at that years
annual meeting. The size of the board can be changed by a
two-thirds vote of the entire board and is currently set at
eleven members. Vacancies on the board may be filled by a
majority of the remaining directors. A director elected by the
board to fill a vacancy, or a new directorship created by an
increase in the size of the board, serves for the remainder of
the full term of the class of directors in which the vacancy or
newly created directorship occurred. As a matter of policy, the
board will submit the nomination of a director elected to fill a
vacancy to the vote of our stockholders at the next annual
meeting.
In July 2005, our board of directors increased the size of our
board of directors to ten and elected Wesley M. Taylor to fill
the vacancy created by the increase. In searching for a new
director, the Nominating and Corporate Governance Committee
retained an executive search firm to identify potential
candidates meeting certain qualifications. The executive search
firm then prepared a list of potential candidates and reviewed
that list with the Nominating and Corporate Governance
Committee. After interviewing several candidates, including
Mr. Taylor, the Nominating and Corporate Governance
Committee recommended to the full board that Mr. Taylor be
invited to join. Mr. Perry then contacted Mr. Taylor
to extend an invitation to join the board.
In February 2006, as part of its succession planning process and
upon the recommendation of the Nominating and Corporate
Governance Committee, our board of directors increased the size
of our board of directors to eleven and elected John W. Eaves to
fill the vacancy created by the increase.
Our board of directors has nominated four individuals for
election as directors for a three-year term that will expire in
2009: Frank M. Burke, Patricia F. Godley, Thomas A. Lockhart and
Wesley M. Taylor. In addition, our board of directors has
nominated Mr. Eaves for election as a director for a
two-year term that will expire in 2008. All nominees are
currently serving as directors.
The board is not aware that any nominee named in this proxy
statement will be unwilling or unable to serve as a director.
All nominees have consented to be named in the proxy statement
and to serve if elected. If, however, a nominee is unavailable
for election, your proxy authorizes us to vote for a replacement
nominee if the board names one. As an alternative, the board may
reduce the number
I-6
of directors to be elected at the meeting. Proxies may not be
voted for a greater number of persons than the nominees
identified below.
|
|
|
Nominees for a Three-Year Term That Will Expire in 2009 |
Frank M. Burke, 66, has been a director of Arch Coal
since September 2000. He has served as Chairman, Chief Executive
Officer and Managing General Partner of Burke, Mayborn Company,
Ltd., a private investment and consulting company since 1984.
Mr. Burke is also a director of Crosstex Energy GP, LLC
(general partner of Crosstex Energy, L.P.), and Crosstex Energy,
Inc., and is a member of the National Petroleum Council.
Patricia F. Godley, 57, has been a director of Arch Coal
since 2004. Since 1998, Ms. Godley has been a partner with
the law firm of Van Ness Feldman in Washington, D.C.,
practicing in the areas of economic and environmental regulation
of electric utilities and natural gas companies. From 1994 until
1998, Ms. Godley served as the Assistant Secretary for
Fossil Energy at the U.S. Department of Energy.
Ms. Godley is also a director of the United States Energy
Association.
Thomas A. Lockhart, 70, has been a director of Arch Coal
since February 2003 and a member of the Wyoming State House of
Representatives since 2000. Mr. Lockhart worked for
PacifiCorp, an electric utility, for over 30 years and
retired in 1998 as a Vice President. Mr. Lockhart is also a
director of First Interstate Bank of Casper, Wyoming and Blue
Cross Blue Shield of Wyoming.
Wesley M. Taylor, 63, has been a director of Arch Coal
since July 2005. Mr. Taylor was President of TXU
Generation, a company engaged in electricity infrastructure
ownership and management. Mr. Taylor served for
38 years at TXU prior to his retirement in 2004.
Mr. Taylor is also a director of FirstEnergy Corporation.
|
|
|
Nominee for a Two-Year Term That Will Expire in 2008 |
John W. Eaves, 47, has been our Executive Vice President
and Chief Operating Officer since December 2002. Mr. Eaves
has been a director of Arch Coal since February 2006. From
February 2000 to December 2002, Mr. Eaves served as our
Senior Vice President Marketing and from September
1995 to December 2002 as President of our Arch Coal Sales
Company, Inc. subsidiary. Mr. Eaves also served as our Vice
President Marketing from July 1997 through February
2000. Mr. Eaves serves on the board of directors of ADA-ES,
Inc.
Your board of directors recommends a vote For
these nominees.
|
|
|
Directors Whose Terms Will Expire in 2007 |
Steven F. Leer, 53, has been President and Chief
Executive Officer and a director of Arch Coal since 1992. He
also serves on the boards of the Norfolk Southern Corporation,
USG Corp., the Western Business Roundtable and the University of
the Pacific. Mr. Leer is past chairman and continues to
serve on the boards of the Center for Energy and Economic
Development, the National Coal Council and the National Mining
Association.
Robert G. Potter, 66, has been a director of Arch Coal
since April 2001. Mr. Potter was Chairman and Chief
Executive Officer of Solutia Inc., a producer and marketer of a
variety of high performance chemical-based materials, from 1997
to his retirement in 1999. Mr. Potter served for
32 years with Monsanto Company prior to its spin-off of
Solutia in 1997, most recently as the Chief Executive of its
chemical businesses. Mr. Potter is a private investor and
Director of Stepan Company.
Theodore D. Sands, 60, has been a director of Arch Coal
since 1999 and, since February 1999, has served as President of
HAAS Capital, LLC, a private consulting and investment company.
I-7
Mr. Sands is also a director of Protein Sciences
Corporation and Terra Nitrogen Corporation. Mr. Sands
served as Managing Director, Investment Banking for the Global
Metals/ Mining Group of Merrill Lynch & Co. from 1982
until February 1999.
|
|
|
Directors Whose Terms Will Expire in 2008 |
James R. Boyd, 59, Chairman of the Board, has been a
director of Arch Coal since 1990. He served as Senior Vice
President and Group Operating Officer of Ashland Inc., a
multi-industry company with operations in chemicals, motor oil,
car care products and highway construction, from 1989 until his
retirement in January 2002. Mr. Boyd is also a director of
The Farmers Bank of Lynchburg, Tennessee.
Douglas H. Hunt, 52, has been a director of Arch Coal
since 1995 and, since May 1995, has served as Director of
Acquisitions of Petro-Hunt, LLC, a private oil and gas
exploration and production company.
A. Michael Perry, 69, has been a director of Arch
Coal since 1998. He served as Chairman of Bank One, West
Virginia, N.A. from 1993 and as its Chief Executive Officer from
1983 to his retirement in June 2001. Mr. Perry is also a
director of Champion Industries, Inc., and Portec Rail Products,
Inc.
|
|
|
Board Meetings and Committees |
The board of directors has the following four committees:
Nominating and Corporate Governance, Finance, Personnel and
Compensation and Audit. Below is a table indicating the
membership of each of the committees and how many times the
board and each committee met during 2005. Except for
Mr. Taylor, who was elected to the board of directors in
July 2005, and Mr. Eaves, who was elected to the board of
directors in February 2006, each director attended at least 75%
of the total number of meetings of the board and of the
committees on which he or she serves. In addition, our corporate
governance guidelines reflect the boards policy that all
directors are expected to attend the annual meeting of
stockholders, and, except for Mr. Taylor, who was elected
after last years annual meeting, all of them attended last
years annual meeting.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Nominating and | |
|
|
|
|
|
|
|
|
|
|
Corporate | |
|
|
|
Personnel and | |
|
|
|
|
Board | |
|
Governance | |
|
Finance | |
|
Compensation | |
|
Audit | |
|
|
| |
|
| |
|
| |
|
| |
|
| |
Mr. Boyd
|
|
|
Chair |
|
|
|
Member |
|
|
|
Member |
|
|
|
|
|
|
|
Member |
|
Mr. Burke
|
|
|
Member |
|
|
|
|
|
|
|
|
|
|
|
Member |
|
|
|
Chair |
|
Mr. Eaves
|
|
|
Member |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Ms. Godley
|
|
|
Member |
|
|
|
|
|
|
|
Member |
|
|
|
|
|
|
|
Member |
|
Mr. Hunt
|
|
|
Member |
|
|
|
|
|
|
|
Member |
|
|
|
Member |
|
|
|
|
|
Mr. Leer
|
|
|
Member |
|
|
|
|
|
|
|
Member |
|
|
|
|
|
|
|
|
|
Mr. Lockhart
|
|
|
Member |
|
|
|
|
|
|
|
Member |
|
|
|
Member |
|
|
|
|
|
Mr. Perry
|
|
|
Member |
|
|
|
Chair |
|
|
|
|
|
|
|
|
|
|
|
Member |
|
Mr. Potter
|
|
|
Member |
|
|
|
Member |
|
|
|
|
|
|
|
Chair |
|
|
|
|
|
Mr. Sands
|
|
|
Member |
|
|
|
|
|
|
|
Chair |
|
|
|
Member |
|
|
|
|
|
Mr. Taylor
|
|
|
Member |
|
|
|
|
|
|
|
Member |
|
|
|
Member |
|
|
|
|
|
Number of 2005 meetings
|
|
|
12 |
|
|
|
12 |
|
|
|
5 |
|
|
|
6 |
|
|
|
10 |
|
|
|
|
Nominating and Corporate Governance Committee |
The Nominating and Corporate Governance Committee develops
criteria for membership on the board, recommends candidates for
membership on the board and its committees, evaluates the
structure and composition of the board, reviews and recommends
compensation of non-employee
I-8
directors and reviews the effectiveness of board governance. The
Nominating and Corporate Governance Committee will consider a
candidate for director proposed by a stockholder. A candidate
should possess the highest personal and professional ethics,
integrity and values and be committed to representing the
long-term interests of our stockholders. In evaluating the
suitability of individual nominees, the Nominating and Corporate
Governance Committee will also take into account, among other
things, the persons strength of character, practical
wisdom, mature judgment and ability to respect and maintain
adherence to the Corporate Governance Guidelines. A stockholder
wishing to propose a candidate for the committees
consideration should forward the candidates name and
information about the candidates qualifications to our
Secretary. The board has determined, in its judgment, that the
Nominating and Corporate Governance Committee is composed
entirely of independent directors as defined in the New York
Stock Exchange listing standards and operates under a written
charter adopted by the entire board, a copy of which is
published under Corporate Governance in the
Investors section of our website at archcoal.com and is
available in print to any stockholder upon request.
The Finance Committee reviews and approves fiscal policies
relating to our financial structure, including our debt, cash
and risk management policies. The Finance Committee also reviews
and recommends to the board appropriate action with respect to
significant financial matters, major capital expenditures and
acquisitions, and funding policies of our employee benefit plans.
|
|
|
Personnel and Compensation Committee |
The Personnel and Compensation Committees primary
responsibility is to establish the executive officers
compensation. The Personnel and Compensation Committee also
reviews changes in the compensation of other key management
employees, approves the participation of executives and other
key management employees in the various compensation plans,
reviews our compensation programs, and monitors our succession
planning and management development practices. The board has
determined, in its judgment, that the Personnel and Compensation
Committee is composed entirely of independent directors as
defined in the New York Stock Exchange listing standards and
operates under a written charter adopted by the entire board, a
copy of which is published under Corporate
Governance in the Investors section of our website at
archcoal.com and is available in print to any stockholder upon
request. The report of the Personnel and Compensation Committee
can be found on page I-16 of this proxy statement.
The Audit Committees primary responsibilities are to
monitor (i) the integrity of our consolidated financial
statements, internal accounting, financial controls, disclosure
controls and financial reporting processes, (ii) the
qualifications and independence of our independent registered
public accounting firm, (iii) the performance of our
internal audit function and our independent registered public
accounting firm and (iv) our compliance with legal and
regulatory requirements. The Audit Committee is directly
responsible for the appointment, compensation and oversight of
the work of our independent registered public accounting firm.
The board has determined, in its judgment, that the Audit
Committee is composed entirely of independent directors as
defined in the New York Stock Exchange listing standards and
Rule 10A-3 of the Securities Exchange Act of 1934 and
operates under a written charter adopted by the entire board, a
copy of which is enclosed with this proxy statement as
Exhibit B. The charter is also published under
Corporate Governance in the Investors section of our
website at archcoal.com and is available in print to any
stockholder upon request.
The board of directors has also determined, in its judgment,
that Mr. Burke is an audit committee financial
expert and that each member of the Audit Committee is
financially literate.
I-9
Our Corporate Governance Guidelines do not currently restrict
the number of audit committees of public companies on which
members of our Audit Committee may serve. The report of the
Audit Committee can be found below.
The Audit Committee oversees our financial reporting process on
behalf of the board of directors. Management is primarily
responsible for the financial statements and reporting process,
including the systems of internal controls, while the
independent registered public accounting firm is responsible for
performing an independent audit of our financial statements in
accordance with auditing standards generally accepted in the
United States and expressing an opinion on the conformity of
those financial statements with accounting principles generally
accepted in the United States.
In this context, the Audit Committee has met with and held
discussions with management, our internal auditors and with
Ernst & Young, LLP, our independent registered public
accounting firm. The Audit Committee reviewed with our internal
and independent auditors the overall scope and plans for their
respective audits. The Audit Committee also met, at least
quarterly, with the auditors, with and without management
present, to discuss the results of their examinations, their
evaluations of our internal controls and the overall quality of
our financial reporting. The Audit Committee also reviewed with
the independent auditors their judgment as to the quality and
the appropriateness of our accounting principles and financial
controls and such other matters as are required to be discussed
with the Audit Committee under auditing standards generally
accepted in the United States.
Our independent registered public accounting firm also provided
to the Audit Committee the written disclosures required by the
Independence Standards Board Standards No. 1 (Independence
Discussions with Audit Committees), and the Audit Committee
discussed with the independent auditors that firms
independence, including those matters required by be discussed
by Statement on Auditing Standards No. 61, as amended by
Statement on Auditing Standards No. 90. The Audit Committee
considered whether the performance by Ernst & Young LLP
of non-audit services was compatible with their independence.
In reliance on the reviews and discussions referred to above,
the Audit Committee recommended to the board of directors, and
the board of directors has approved including the audited
consolidated financial statements in the Annual Report on
Form 10-K for the
year ended December 31, 2005 for filing with the Securities
and Exchange Commission. The Audit Committee has retained
Ernst & Young LLP as our independent registered public
accounting firm for 2006.
While the Audit Committee has the responsibilities and powers
set forth in its charter, it is not the duty of the Audit
Committee to plan or conduct audits or to determine that our
financial statements are complete and accurate or are in
accordance with generally accepted accounting principles. This
is the responsibility of management and the independent auditor.
|
|
|
AUDIT COMMITTEE |
|
Frank M. Burke, Chairman |
|
James R. Boyd |
|
Patricia F. Godley |
|
A. Michael Perry |
I-10
|
|
|
Compensation of Directors |
The current compensation and benefit program for non-employee
directors is designed to achieve the following objectives:
|
|
|
|
|
compensate non-employee directors fairly for the amount of work
required for a company of our size and scope; |
|
|
|
align the interests of our non-employee directors with the
long-term interests of our stockholders; and |
|
|
|
provide a simple, transparent and understandable compensation
structure. |
During 2005, we compensated each non-employee director for his
or her service to us. The key elements of non-employee director
compensation include the following:
|
|
|
|
|
an annual retainer of $75,000, paid quarterly; |
|
|
|
a board and committee attendance fee of $1,250 for each meeting
attended; |
|
|
|
an additional annual retainer for the chairperson of each
committee of $5,000, except that the chairman of the board of
directors is paid an additional annual retainer of $100,000 and
the chairman of our audit committee is paid an additional annual
retainer of $30,000; and |
|
|
|
a new director fee of $30,000. |
The following table sets forth the annual retainer and other
cash compensation paid to non-employee directors during 2005:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Board/ | |
|
|
|
|
|
|
|
|
|
|
Committee | |
|
|
|
|
|
|
|
|
|
|
Attendance | |
|
|
|
|
Name |
|
Retainer(1) | |
|
Chair Fees | |
|
Fees | |
|
Other(1) | |
|
Total | |
|
|
| |
|
| |
|
| |
|
| |
|
| |
James R. Boyd
|
|
$ |
75,000 |
|
|
$ |
100,000 |
|
|
$ |
48,750 |
|
|
$ |
|
|
|
$ |
223,750 |
|
Frank M. Burke
|
|
|
75,000 |
|
|
|
30,000 |
|
|
|
35,000 |
|
|
|
|
|
|
|
140,000 |
|
Patricia F. Godley
|
|
|
75,000 |
|
|
|
|
|
|
|
35,000 |
|
|
|
|
|
|
|
110,000 |
|
Douglas H. Hunt
|
|
|
75,000 |
|
|
|
|
|
|
|
28,750 |
|
|
|
|
|
|
|
103,750 |
|
Thomas A. Lockhart
|
|
|
75,000 |
|
|
|
|
|
|
|
28,750 |
|
|
|
|
|
|
|
103,750 |
|
A. Michael Perry
|
|
|
75,000 |
|
|
|
5,000 |
|
|
|
42,500 |
|
|
|
|
|
|
|
122,500 |
|
Robert G. Potter
|
|
|
75,000 |
|
|
|
5,000 |
|
|
|
36,250 |
|
|
|
|
|
|
|
116,250 |
|
Theodore G. Sands
|
|
|
75,000 |
|
|
|
5,000 |
|
|
|
28,750 |
|
|
|
|
|
|
|
108,750 |
|
Wesley M. Taylor
|
|
|
37,500 |
|
|
|
|
|
|
|
18,750 |
|
|
|
30,000 |
|
|
|
86,250 |
|
|
|
(1) |
We require our non-employee directors to defer receipt of at
least $40,000 of their annual retainer and all of the new
director fee into a hypothetical investment in shares of our
common stock. |
The board of directors has adopted a deferred compensation plan
for non-employee directors. Under the plan, non-employee
directors may choose to defer receipt of any or all of the cash
compensation paid to them in a cash account that mirrors the
gains and/or losses of a number of different investment funds,
including a hypothetical investment in shares of our common
stock. As described above, our non-employee directors are
required to defer a portion of the non-employee directors
compensation under the plan. The portion of the compensation
that the non-employee directors are required to defer under the
plan is automatically allocated to a hypothetical investment in
shares of our common stock. Under the plan, we credit each
non-employee directors account with the number of units
which is equal to the number of shares or units that the
non-employee director could purchase or receive with the amount
of the deferred compensation on the date the non-employee
directors account is credited, based upon the fair market
value of the underlying
I-11
investment on that date. When the participating director
terminates his or her service as a director, we will pay to him
or her such deferred compensation (or to his or her designated
beneficiary in the event of his or her death) in annual
installments over a five-year or ten-year period, or in a lump
sum, at the directors election. The amount paid will be
based on the number of units of deferred compensation credited
to the participating directors account, valued on the
basis of the fair market value of an equivalent number of shares
or units on the date payment occurs. The plan also provides for
earlier payment of a participating directors account if
the board determines that the participant has a demonstrated
financial hardship.
We also reimburse each director for their travel expenses
incurred in connection with attendance at board and committee
meetings and other matters related to service on our board. We
also reimburse non-employee directors for attending continuing
education seminars. These amounts are not included in the table
above. Under our director matching gift program, we also donate
$2.00 for each dollar contributed by directors to accredited
institutions of higher education up to a maximum of $6,000 each
year. We also pay the premiums for directors liability
insurance and travel accident insurance for each director. We do
not maintain a directors retirement plan, and non-employee
directors do not participate in our benefit plans. A director
who is our employee does not receive payment for service as a
director.
I-12
OWNERSHIP OF ARCH COAL COMMON STOCK
|
|
|
Ownership by Directors and Executive Officers |
The following table sets forth, as of March 1, 2006,
information concerning the beneficial ownership of our common
stock by each director, each of the executive officers named in
this proxy statement and all current directors and executive
officers as a group. In general, beneficial
ownership includes those shares a director or executive
officer has or shares the power to vote or transfer, including
shares which may be acquired under stock options that are
currently exercisable or become exercisable within 60 days.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number of | |
|
|
|
|
|
|
|
|
|
|
Actual Shares | |
|
|
|
|
|
|
|
Total | |
|
|
Owned | |
|
Options | |
|
Total | |
|
|
|
Stock- | |
|
|
Directly or | |
|
Exercisable | |
|
Beneficial | |
|
|
|
Based | |
Name |
|
Indirectly(1) | |
|
Within 60 Days(2) | |
|
Ownership | |
|
Share Units(3) | |
|
Ownership | |
|
|
| |
|
| |
|
| |
|
| |
|
| |
James R. Boyd, Chairman of the Board and Director(4)
|
|
|
64,218 |
|
|
|
|
|
|
|
* |
|
|
|
|
|
|
|
64,218 |
|
Frank M. Burke, Director(5)
|
|
|
66,820 |
|
|
|
|
|
|
|
* |
|
|
|
|
|
|
|
66,820 |
|
John W. Eaves, Executive Vice President, Chief Operating Officer
and Director
|
|
|
44,441 |
|
|
|
117,500 |
|
|
|
* |
|
|
|
66,711 |
|
|
|
228,652 |
|
Patricia F. Godley, Director
|
|
|
2,105 |
|
|
|
|
|
|
|
* |
|
|
|
|
|
|
|
2,105 |
|
Douglas H. Hunt, Director(6)
|
|
|
159,589 |
|
|
|
|
|
|
|
* |
|
|
|
|
|
|
|
159,589 |
|
Steven F. Leer, President, CEO and Director(4)
|
|
|
128,124 |
|
|
|
430,600 |
|
|
|
* |
|
|
|
111,715 |
|
|
|
670,439 |
|
Thomas A. Lockhart, Director
|
|
|
4,961 |
|
|
|
|
|
|
|
* |
|
|
|
|
|
|
|
4,961 |
|
A. Michael Perry, Director
|
|
|
16,334 |
|
|
|
|
|
|
|
* |
|
|
|
|
|
|
|
16,334 |
|
Robert G. Potter, Director(7)
|
|
|
20,280 |
|
|
|
|
|
|
|
* |
|
|
|
|
|
|
|
20,280 |
|
Theodore D. Sands, Director
|
|
|
49,780 |
|
|
|
|
|
|
|
* |
|
|
|
|
|
|
|
49,780 |
|
Wesley M. Taylor, Director
|
|
|
5,719 |
|
|
|
|
|
|
|
* |
|
|
|
|
|
|
|
5,719 |
|
Robert J. Messey, Senior Vice President and Chief Financial
Officer
|
|
|
33,454 |
|
|
|
17,124 |
|
|
|
* |
|
|
|
48,410 |
|
|
|
98,988 |
|
Robert G. Jones, Vice President Law, General
Counsel and Secretary
|
|
|
15,602 |
|
|
|
89,350 |
|
|
|
* |
|
|
|
16,713 |
|
|
|
121,665 |
|
C. Henry Besten, Senior Vice President Strategic
Development
|
|
|
12,522 |
|
|
|
14,050 |
|
|
|
* |
|
|
|
14,431 |
|
|
|
41,003 |
|
All of our directors and executive officers as a group
(18 persons)
|
|
|
648,594 |
|
|
|
726,551 |
|
|
|
10.0 |
% |
|
|
299,835 |
|
|
|
1,674,980 |
|
|
|
* |
Less than one percent of the outstanding shares. |
|
|
(1) |
Includes, for directors, the following indirect interests in our
common stock held under the deferred compensation plan for
non-employee directors: Mr. Boyd 30,532;
Mr. Burke 16,820; Ms. Godley
2,105; Mr. Hunt 18,912;
Mr. Lockhart 4,861; Mr. Perry
10,055; Mr. Potter 16,280;
Mr. Sands 24,780; Mr. Taylor
705; and all directors as a group 125,050. Includes,
for executive officers, the following indirect interests in our
common stock held under our Employee Thrift Plan and under our
deferred compensation plan for executive officers: |
I-13
|
|
|
Mr. Leer 127,114; Mr. Eaves
24,312; Mr. Messey 14,410;
Mr. Jones 12,426; Mr. Besten
4,414; and all executive officers as a group 195,786. |
|
(2) |
Includes shares that could be acquired by exercising stock
options through April 30, 2006. |
|
(3) |
Includes unvested restricted stock units and/or
performance-contingent phantom stock awarded to executive
officers under our equity-based compensation plans. We have
included performance-contingent phantom stock awards at their
maximum payout amounts. While restricted stock units and
performance-contingent phantom stock may not be voted or
transferred, we have included them in the table as they
represent an economic interest in our common stock that is
subject to the same market risk as ownership of actual shares of
our common stock. |
|
(4) |
Includes shares held jointly with such persons spouse in
the following amounts: Mr. Boyd 1,045 and
Mr. Leer 1,010. |
|
(5) |
Includes 20,000 shares held by Burke, Mayborn Co., Ltd. and
30,000 shares held in Mr. Burkes separate
individual retirement account. |
|
(6) |
Mr. Hunt also has a beneficial ownership interest in a
trust known as the Lyda Hunt-Herbert Trusts Douglas
Herbert Hunt in the amount of 129,677 shares. Mr. Hunt
does not control the trust. |
|
(7) |
Includes 4,000 shares held in Robert G. Potter Trust dated
11/05/1992, Robert G. Potter as trustee. |
The following table shows all persons or entities that we know
were beneficial owners of more than five percent of
our common stock on March 1, 2006.
|
|
|
|
|
|
|
|
|
|
|
|
Number of | |
|
% of Shares | |
Name and Address of Beneficial Owner |
|
Shares | |
|
Outstanding | |
|
|
| |
|
| |
FMR Corp.
|
|
|
|
|
|
|
|
|
|
82 Devonshire Street
Boston, Massachusetts 02109 |
|
|
8,054,804 |
(1) |
|
|
12.5% |
|
Neuberger & Berman L.P.
|
|
|
|
|
|
|
|
|
|
605 Third Avenue
New York, New York 10158 |
|
|
7,421,524 |
(2) |
|
|
11.5% |
|
Wellington Management Company, LLP
|
|
|
|
|
|
|
|
|
|
75 State Street
Boston, Massachusetts 02109 |
|
|
4,071,760 |
(3) |
|
|
6.3% |
|
|
|
(1) |
Based on its filings with the Securities and Exchange
Commission, Fidelity Management & Research Company, a
subsidiary of FMR Corp. and an investment adviser registered
under Section 203 of the Investment Advisors Act of 1940,
is the beneficial owner of 7,434,804 shares of our common
stock as a result of acting as investment advisor to various
investment companies registered under the Investment Company Act
of 1940. Edward C. Johnson 3d and FMR Corp., through its control
of Fidelity Management & Research Company, each has
sole power to dispose of 7,434,804 shares of common stock.
The boards of trustees of the Fidelity funds has the power to
vote or direct the voting of the 7,434,804 shares of common
stock held by the Fidelity funds. |
|
|
Fidelity Management Trust Company, a subsidiary of FMR Corp. and
a bank as defined in Section 3(a)(6) of the Securities
Exchange Act of 1934, is the beneficial owner of
52,800 shares of our common stock as a result of its
serving as investment manager of certain institutional accounts.
Edward C. Johnson 3d and FMR Corp., through its control of
Fidelity Management Trust Company, each has the sole power to
vote and dispose of 52,800 shares of common stock owned by
the institutional accounts. |
I-14
|
|
|
Fidelity International Limited, and various foreign-based
subsidiaries of FMR Corp. provide investment advisory and
management services to a number of
non-U.S. investment
companies and certain institutional investors. Fidelity
International Limited is the beneficial owner of
567,200 shares of our common stock. A partnership
controlled by members of the family of Edward C. Johnson 3d, or
trusts for their benefit, owns shares of voting stock of
Fidelity International Limited with the right to cast
approximately 38% of the total votes which may be cast by all
such holders. |
|
(2) |
Based on its filings with the Securities and Exchange
Commission, Neuberger & Berman L.P. is an investment
advisor registered under Section 203 of the Investment
Advisors Act of 1940. Neuberger & Berman L.P. and
Neuberger & Berman Management Inc. may be deemed the
beneficial owners of shares of common stock since they both have
shared power to make decisions whether to retain or dispose of
the shares. Neuberger & Berman L.P. has the sole power
to vote 5,009,818 shares of common stock and shares
the power to vote 2,046,500 shares of common stock and
to dispose of 7,421,524 shares of common stock. |
|
(3) |
Based on its filings with the Securities and Exchange
Commission, Wellington Management Company, LLP is an investment
advisor registered under Section 203 of the Investment Advisors
Act of 1940. Wellington Management Company, LLP, in its capacity
as investment advisor, may be deemed to beneficially own the
shares of common stock held of record by its clients. Wellington
Management Company, LLP shares the power to vote
2,961,059 shares of common stock and shares the power to
dispose of 4,071,760 shares of common stock. |
I-15
COMPENSATION OF EXECUTIVE OFFICERS
|
|
|
Report of the Personnel and Compensation Committee |
The Personnel and Compensation Committee is comprised entirely
of independent directors and has the responsibility for
reviewing and approving changes to our executive compensation
policies and programs. The committee also reviews and makes
recommendations for all compensation payments to our chief
executive officer and other executive officers, which are
approved by the board of directors as a whole.
The fundamental objective of our executive compensation program
is to attract, retain and motivate key executives to enhance
long-term profitability and stockholder value. Specifically, the
objectives of our executive compensation program are to:
|
|
|
|
|
Offer a total compensation program that is competitive with
other similarly-sized, publicly-traded companies, with
particular emphasis on those in the mining and extractive
industries; |
|
|
|
Tie a significant portion of executive compensation to our
achievement of pre-established operating and financial
objectives; |
|
|
|
Align the interests of our executives with those of our
stockholders; and |
|
|
|
Provide incentives that promote executive retention. |
We achieve these objectives by:
|
|
|
|
|
Providing compensation that is comparable to the compensation
provided by a group of peer companies of similar size and
diversity to us in analogous or related businesses, as well as
general industry indices; |
|
|
|
Linking significant elements of executive compensation to our
overall performance; |
|
|
|
Rewarding executives for both short- and long-term enhancement
of stockholder value; and |
|
|
|
Emphasizing variable pay and long-term incentives. |
|
|
|
Elements of Executive Compensation |
Our compensation program for executives consists of three key
elements:
|
|
|
|
|
A base salary; |
|
|
|
A performance-based annual bonus; and |
|
|
|
A long-term incentive program consisting primarily of periodic
grants of performance shares or units and/or restricted stock
units. |
Base Salary. The committee reviews and determines the
base salaries of our chief executive officer and other key
executives in furtherance of the executive compensation
objectives established by the committee. In determining base
salaries, the committee considers overall company performance,
individual performance, competitive compensation and target
total compensation.
Performance-Based Annual Incentive Awards. Our incentive
compensation plan provides opportunities for our executives to
earn annual incentive compensation based upon the successful
achievement of pre-established financial and operating
performance objectives. Approximately 200 employees were
eligible to participate in the plan in 2005. For 2005, the
committee established certain performance objectives for the
named executive officers based on adjusted earnings before
interest, taxes, depreciation, and amortization (adjusted
EBITDA), earnings per share (EPS), safety, and environmental
compliance.
I-16
In the first quarter of each year, the committee sets target
annual incentive awards, expressed as a percentage of base
salary, for each key executive based on job responsibilities.
For 2005, the committee determined each participants
annual incentive opportunity based on the participants
potential to affect operations or profitability. For 2005, award
targets for the executive officers named in this proxy statement
as a percentage of base salary ranged from 50% to 60% (for the
chief executive officer). Incentive award payments for the year
could have ranged from zero to 200% of the target, based on our
performance compared to the pre-established performance goals
set by the committee. The committee may, in its discretion,
adjust the awards to recognize outstanding performance or
achievement during the performance period. For 2005, we paid
aggregate annual incentive amounts equal to $798,400 to the
executive officers named in this proxy statement.
Long-Term Incentive Awards. The committee has determined
that a long-term incentive opportunity for each of our executive
officers should be delivered primarily through awards of
restricted stock units, performance-contingent phantom stock and
performance units. The committee intends that these long-term
incentive opportunities be competitive and based primarily on
actual company operating and stock performance.
Restricted stock units. In determining the number of
restricted stock units to be awarded to executive officers, the
committee determines the percentage of executive officer
compensation to be comprised of restricted stock unit awards.
The committee then determines the number of restricted stock
units based on the average closing price of our stock during the
last 20 trading days of the preceding year. Restricted stock
units vest ratably over a three-year period, with one-third
vesting on each anniversary of the grant date.
Performance-contingent phantom stock.
Performance-contingent phantom stock grants vest upon the
achievement of a pre-determined average closing price of our
common stock for a period of 20 consecutive trading days during
the forty-one months following the date of grant and a
pre-determined adjusted EBITDA, calculated on a trailing
12-month basis. We
determined the targeted payout amounts for the named executive
officers as a percentage of base salary. The actual payout under
these awards may vary from zero to 133% of an executives
targeted payout amount, based on our actual performance compared
to the pre-established performance goals set by the committee.
Performance units. Performance units vest after three
years and are tied to our performance against pre-established
targets, including our EBITDA growth compared to a peer group,
safety performance and environmental performance. We determined
the targeted payout amounts for the named executive officers as
a percentage of base salary. The actual payout under these
awards may vary from zero to 200% of an executives
targeted payout amount, based on our actual performance over the
three-year performance period.
|
|
|
Deferred Compensation Plan |
We maintain a non-qualified deferred compensation plan that
allows eligible employees to defer receipt of his or her base
salary and/or annual incentive payment until the date or dates
elected by the participant. We have included a description of
the material terms of the deferred compensation plan under
Deferred Compensation Plan on
page I-23.
We also provide certain other benefits to our executive officers
that are not tied to any formal individual or corporate
performance objectives and are intended to be part of a
competitive overall compensation program. For example, we
maintain an employee thrift plan, a cash balance pension plan,
insurance and other benefit plans for our employees. Executives,
including the executive officers named in this proxy statement,
participate in these plans on the same terms as other eligible
I-17
employees, subject to any legal limits on the amounts that may
be contributed by or paid to executives under the plans.
We have entered into employment agreements with each of the
executive officers named in this proxy statement. We have
included a description of the material terms of these agreements
under Employment Agreements on page I-24. Our
obligations under these agreements are subject to the
limitations of Section 409A of the Internal Revenue Code,
which was added as a result of the American Jobs Creation Act of
2004. During 2006, the committee will review these agreements
and amend them to the extent necessary to comply with the
requirements of Section 409A.
|
|
|
Compensation of the Chief Executive Officer |
The committee meets annually to discuss the performance of
Mr. Leer, our chief executive officer. The committee then
determines Mr. Leers compensation in accordance with
the compensation policies described above. In 2005, the
committee approved an increase to Mr. Leers annual
salary from $650,000 to $715,000. For 2005, Mr. Leers
maximum incentive opportunity under our annual incentive
compensation plan was 120% of his base salary. The committee
also approved long-term
incentive awards to Mr. Leer consisting of 6,900 restricted
stock units, performance-contingent phantom stock having a
maximum payout of 89,700 shares and performance units
having a maximum payout of 1,430,000 units. The committee
determined Mr. Leers annual salary, annual incentive
award opportunity and long-term incentive award after reviewing
competitive market data and Mr. Leers individual
performance. In 2006, the committee awarded Mr. Leer a
$257,400 annual incentive award with respect to 2005,
representing 60% of Mr. Leers target award. In
setting this award, the committee reviewed our overall financial
and operating performance during the year.
|
|
|
Internal Revenue Code Section 162(m) |
Section 162(m) of the Internal Revenue Code precludes us
from taking a federal income tax deduction for compensation paid
in excess of $1 million paid to one or more of the
executive officers named in this proxy statement. The committee
considers the anticipated tax treatment to us and to our
executive officers when reviewing executive compensation and our
compensation programs. The deductibility of some types of
compensation payments can depend upon the timing of an executive
officers vesting or exercise of previously granted rights.
Interpretations of and changes in applicable tax laws and
regulations, as well as other factors beyond the
committees control, can also affect deductibility of
compensation. The committee will continue to assess alternatives
for preserving the deductibility of compensation payments and
benefits, consistent with sound executive compensation
principles and the needs of the company.
This report is submitted by the committee with respect to all
matters set forth in the report, except for those matters
related to stock based compensation awards and by the entire
board of directors, but only with respect to stock based
compensation awards. Mr. Leer excused himself from board
meetings and abstained from voting with respect to all matters
relating to his own compensation and to stock-based
compensation. Mr. Eaves was not elected to the board of
directors until after
I-18
the committee and the board of directors had made their
decisions concerning compensation and stock-based compensation
for 2005.
|
|
|
Personnel and |
|
|
Compensation Committee |
|
Arch Coal, Inc. Board of Directors |
|
|
|
Robert G. Potter, Chairman
Frank M. Burke
Douglas H. Hunt
Thomas A. Lockhart
Theodore D. Sands
Wesley M. Taylor |
|
James R. Boyd, Chairman
Frank M. Burke
John W. Eaves
Patricia F. Godley
Douglas H. Hunt
Steven F. Leer
Thomas A. Lockhart
A. Michael Perry
Robert G. Potter
Theodore G. Sands
Wesley M. Taylor |
I-19
|
|
|
Summary Compensation Table |
The following table is a summary of compensation information for
each of the last three years for our chief executive officer and
each of the other four most highly compensated executive
officers based upon annual salary and bonus for the year 2005:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Long-Term Compensation | |
|
|
|
|
|
|
|
|
|
|
|
|
| |
|
|
|
|
|
|
|
|
Awards | |
|
Payouts | |
|
|
|
|
|
|
Annual Compensation | |
|
| |
|
| |
|
|
|
|
|
|
| |
|
|
|
Securities | |
|
|
|
|
|
|
|
|
|
|
Other Annual | |
|
Restricted | |
|
Underlying | |
|
|
|
All Other | |
Name and |
|
|
|
|
|
Compensation | |
|
Stock | |
|
Option | |
|
LTIP | |
|
Compensation | |
Principal Position |
|
Year | |
|
Salary($)(1) | |
|
Bonus($)(1) | |
|
($)(2) | |
|
Awards($)(3) | |
|
Awards(#) | |
|
Payouts($)(4) | |
|
($)(5) | |
|
|
| |
|
| |
|
| |
|
| |
|
| |
|
| |
|
| |
|
| |
Steven F. Leer
|
|
|
2005 |
|
|
$ |
715,000 |
|
|
$ |
257,400 |
|
|
$ |
17,072 |
|
|
$ |
307,257 |
|
|
|
|
|
|
$ |
3,212,274 |
|
|
$ |
22,239 |
|
|
President & Chief |
|
|
2004 |
|
|
|
650,000 |
|
|
|
388,100 |
|
|
|
13,753 |
|
|
|
1,205,303 |
|
|
|
|
|
|
|
1,820,411 |
|
|
|
51,733 |
|
|
Executive Officer |
|
|
2003 |
|
|
|
650,000 |
|
|
|
158,000 |
|
|
|
18,328 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
39,600 |
|
John W. Eaves
|
|
|
2005 |
|
|
|
425,000 |
|
|
|
127,500 |
|
|
|
22,739 |
|
|
|
182,573 |
|
|
|
|
|
|
|
1,976,750 |
|
|
|
34,870 |
|
|
Executive Vice |
|
|
2004 |
|
|
|
400,000 |
|
|
|
238,900 |
|
|
|
23,989 |
|
|
|
741,731 |
|
|
|
|
|
|
|
663,444 |
|
|
|
39,836 |
|
|
President & Chief |
|
|
2003 |
|
|
|
400,000 |
|
|
|
81,000 |
|
|
|
11,695 |
|
|
|
1,055,500 |
|
|
|
|
|
|
|
|
|
|
|
24,185 |
|
|
Operating Officer |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Robert J. Messey
|
|
|
2005 |
|
|
|
305,000 |
|
|
|
91,500 |
|
|
|
17,343 |
|
|
|
131,364 |
|
|
|
|
|
|
|
1,507,295 |
|
|
|
17,234 |
|
|
Senior Vice |
|
|
2004 |
|
|
|
305,000 |
|
|
|
182,100 |
|
|
|
21,592 |
|
|
|
565,578 |
|
|
|
|
|
|
|
278,622 |
|
|
|
24,275 |
|
|
President and Chief |
|
|
2003 |
|
|
|
305,000 |
|
|
|
49,500 |
|
|
|
21,644 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
18,300 |
|
|
Financial Officer |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Robert G. Jones
|
|
|
2005 |
|
|
|
290,000 |
|
|
|
147,000 |
|
|
|
9,527 |
|
|
|
124,684 |
|
|
|
|
|
|
|
429,080 |
|
|
|
11,357 |
|
|
Vice President |
|
|
2004 |
|
|
|
290,000 |
|
|
|
173,200 |
|
|
|
16,536 |
|
|
|
229,709 |
|
|
|
|
|
|
|
386,072 |
|
|
|
19,763 |
|
|
Law, General |
|
|
2003 |
|
|
|
290,000 |
|
|
|
37,600 |
|
|
|
11,695 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
18,186 |
|
|
Counsel & Secretary |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
C. Henry Besten
|
|
|
2005 |
|
|
|
250,000 |
|
|
|
135,000 |
|
|
|
10,187 |
|
|
|
106,872 |
|
|
|
|
|
|
|
369,892 |
|
|
|
12,734 |
|
|
Senior Vice President |
|
|
2004 |
|
|
|
250,000 |
|
|
|
149,300 |
|
|
|
14,279 |
|
|
|
198,009 |
|
|
|
|
|
|
|
487,275 |
|
|
|
17,037 |
|
|
Strategic Development |
|
|
2003 |
|
|
|
250,000 |
|
|
|
32,400 |
|
|
|
13,842 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
15,974 |
|
|
|
(1) |
Amounts shown include salary and bonuses earned and accrued by
the named executive officers during the fiscal year indicated.
Bonuses are paid subsequent to year-end pursuant to our
incentive compensation plan for executive officers. The salary
and bonus amounts shown include amounts that the executive
officer elected to defer, on a discretionary basis, pursuant to
our executive deferred compensation plan described under
Deferred Compensation Plan on
page I-23.
|
|
(2) |
The executive officers named above receive various perquisites
provided by or paid for by us. These perquisites can include
financial planning services, annual physicals, memberships in
social and professional clubs and gross up payments equal to the
taxes payable on certain perquisites. The aggregate amount of
perquisites received by any of the executive officers named in
this proxy statement during any of the years presented did not
exceed the lesser of $50,000 or 10% of the total annual salary
and bonus reported for the executive officer. |
|
(3) |
Restricted stock units are valued by multiplying the closing
market price of our common stock on the date of grant by the
number of shares awarded. The value given does not reflect any
adjustments for risk of forfeiture or restrictions on
transferability. The restricted stock units vest ratably over
three years. We make dividend equivalent payouts on the number
of unvested restricted stock units outstanding. A portion of the
2004 grants were converted from vested performance-contingent
phantom stock grants. On March 1, 2006, the named executive
officers |
I-20
|
|
|
held the following number of unvested restricted stock units
with the corresponding market value as of that date: |
|
|
|
|
|
|
|
|
|
|
|
No. of Restricted | |
|
|
Name |
|
Stock Units | |
|
Value | |
|
|
| |
|
| |
Steven F. Leer
|
|
|
22,015 |
|
|
$ |
|
|
John W. Eaves
|
|
|
13,411 |
|
|
|
|
|
Robert J. Messey
|
|
|
10,110 |
|
|
|
|
|
Robert G. Jones
|
|
|
5,813 |
|
|
|
|
|
C. Henry Besten
|
|
|
5,031 |
|
|
|
|
|
|
|
(4) |
In 2005, we paid compensation under the long-term incentive plan
in the form of cash and shares of our common stock pursuant to
the performance-contingent phantom stock awards made in 2004. We
valued these awards by multiplying the closing market price of
our common stock on the date of issuance by the number of shares
issued. The amounts shown include amounts that the executive
officer elected to defer, on a discretionary basis, pursuant to
our executive deferred compensation plan described under
Deferred Compensation Plan on page I-23. |
|
|
|
|
|
In 2004, we paid compensation under the long-term incentive plan
in the form of cash pursuant to the performance share awards
that were made in 2000. We determined the value of these awards
by multiplying the closing market price of our common stock on
June 27, 2001 by the number of shares earned. The amounts
shown include amounts that the executive officer elected to
defer, on a discretionary basis, pursuant to our executive
deferred compensation plan described under Deferred
Compensation Plan on page I-23. |
|
|
(5) |
The amounts shown in this column include, for all years,
matching contributions made to our thrift plan, for 2004 and
2003, credits made under our deferred compensation plan and, for
2005 and 2004, dividend equivalent payouts on unvested
restricted stock units. |
|
|
|
Option Grants in Last Fiscal Year |
We did not grant any stock options to the named executive
officers during 2005.
|
|
|
Stock Option Exercises and Year-End Values |
The following table shows information relating to the exercise
of stock options by the named executive officers during 2005, as
well as the number and value of their unexercised options at
December 31, 2005.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number of Securities | |
|
|
|
|
|
|
|
|
Underlying Unexercised | |
|
Value of Unexercised | |
|
|
Shares | |
|
|
|
Options at | |
|
In-the-Money Options at | |
|
|
Acquired | |
|
|
|
Fiscal Year End (#)(1) | |
|
Fiscal Year End ($)(2) | |
|
|
on | |
|
Value | |
|
| |
|
| |
Name |
|
Exercise(#) | |
|
Realized($) | |
|
Exercisable | |
|
Unexercisable | |
|
Exercisable | |
|
Unexercisable | |
|
|
| |
|
| |
|
| |
|
| |
|
| |
|
| |
Steven F. Leer
|
|
|
100,700 |
|
|
$ |
2,204,590 |
|
|
|
375,876 |
|
|
|
54,724 |
|
|
$ |
22,425,741 |
|
|
$ |
3,235,557 |
|
John W. Eaves
|
|
|
53,100 |
|
|
|
1,453,161 |
|
|
|
99,526 |
|
|
|
17,974 |
|
|
|
5,834,517 |
|
|
|
1,062,713 |
|
Robert J. Messey
|
|
|
67,950 |
|
|
|
2,694,036 |
|
|
|
|
|
|
|
17,124 |
|
|
|
|
|
|
|
1,012,457 |
|
Robert G. Jones
|
|
|
10,000 |
|
|
|
221,000 |
|
|
|
74,750 |
|
|
|
14,600 |
|
|
|
4,416,160 |
|
|
|
863,225 |
|
C. Henry Besten
|
|
|
89,750 |
|
|
|
3,118,350 |
|
|
|
|
|
|
|
14,050 |
|
|
|
|
|
|
|
830,706 |
|
|
|
(1) |
Option awards to the named executive officers generally have a
term of 10 years. Certain options granted to the named
executive officers in June 2001 had a term of five years. |
|
(2) |
The value of unexercised options represents the difference
between the closing stock price of our common stock on the last
trading day of 2005 of $79.50 and the exercise price of each
unexercised
in-the-money option
held by the named executive officers. |
I-21
|
|
|
Long-Term Incentive Plans Performance-Contingent
Phantom Stock Awards in Last Fiscal Year |
The following table shows information with respect to shares of
performance-contingent phantom stock awarded to each of the
named executive officers in 2005 under our long-term incentive
program. Performance-contingent phantom stock awards vest upon
the achievement of a pre-determined average closing price of our
common stock for a period of 20 consecutive trading days during
the forty-one months following the date of grant and a
pre-determined adjusted EBITDA, calculated on a trailing
12-month basis. The
actual number of shares issuable may range from zero to 133% of
an executives targeted payout amount, based on our actual
performance compared to the pre-established performance goals.
The named executive officers may elect to defer any or all of
the actual payouts under the awards. We will pay onehalf
of any payout amount that a named executive officer elects not
to defer in the form of cash and the other one-half in shares of
our common stock. We will pay the payout amount that a named
executive officer elects to defer in shares of our common stock.
Share amounts shown below represent the maximum amounts that
could be issued under these awards. You should see the
description of our executive deferred compensation plan under
Deferred Compensation Plan on page I-23.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Performance | |
|
|
|
|
|
|
or Other | |
|
Estimated Future Payouts Under Non-Stock | |
|
|
Number of | |
|
Period Until | |
|
Price-Based Plans | |
|
|
Shares, Units, or | |
|
Maturation or | |
|
| |
Name |
|
Other Rights(#) | |
|
Payout | |
|
Threshhold(#) | |
|
Target(#) | |
|
Maximum(#) | |
|
|
| |
|
| |
|
| |
|
| |
|
| |
Steven F. Leer
|
|
|
89,700 |
|
|
|
41 months |
|
|
|
n/a |
|
|
|
n/a |
|
|
|
n/a |
|
John W. Eaves
|
|
|
53,300 |
|
|
|
41 months |
|
|
|
n/a |
|
|
|
n/a |
|
|
|
n/a |
|
Robert J. Messey
|
|
|
38,300 |
|
|
|
41 months |
|
|
|
n/a |
|
|
|
n/a |
|
|
|
n/a |
|
Robert G. Jones
|
|
|
10,900 |
|
|
|
41 months |
|
|
|
n/a |
|
|
|
n/a |
|
|
|
n/a |
|
C. Henry Besten
|
|
|
9,400 |
|
|
|
41 months |
|
|
|
n/a |
|
|
|
n/a |
|
|
|
n/a |
|
|
|
|
Long-Term Incentive Plans Performance Unit Awards
in Last Fiscal Year |
The following table shows information with respect to
performance units awarded to each of the named executive
officers in 2005 under our long-term incentive program. The
performance period with respect to such awards is
January 1, 2005 through December 31, 2007. The actual
payout amount under these awards may vary from zero to 200% of
an executives targeted payout amount of the units awarded,
based on our actual performance over the three-year performance
period. We determine the number of units earned after three
years based on the results of the following performance measures
during the period: Arch Coal EBITDA growth v. a peer group,
Arch Coal safety performance and Arch Coal environmental
performance. Each performance unit represents the right to
receive $1.00 per unit, payable in cash, shares of our
common stock or a combination of cash and shares of our common
stock.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Performance | |
|
|
|
|
|
|
or Other | |
|
Estimated Future Payouts Under Non-Stock | |
|
|
Number of Shares, | |
|
Period Until | |
|
Price-Based Plans | |
|
|
Units, or Other | |
|
Maturation | |
|
| |
Name |
|
Rights(#) | |
|
or Payout | |
|
Threshhold(#) | |
|
Target(#) | |
|
Maximum(#) | |
|
|
| |
|
| |
|
| |
|
| |
|
| |
Steven F. Leer
|
|
|
1,430,000 |
|
|
|
3 years |
|
|
|
143,000 |
|
|
|
715,000 |
|
|
|
1,430,000 |
|
John W. Eaves
|
|
|
850,000 |
|
|
|
3 years |
|
|
|
85,000 |
|
|
|
425,000 |
|
|
|
850,000 |
|
Robert J. Messey
|
|
|
610,000 |
|
|
|
3 years |
|
|
|
61,000 |
|
|
|
305,000 |
|
|
|
610,000 |
|
Robert G. Jones
|
|
|
773,140 |
|
|
|
3 years |
|
|
|
77,314 |
|
|
|
386,570 |
|
|
|
773,140 |
|
C. Henry Besten
|
|
|
666,500 |
|
|
|
3 years |
|
|
|
66,650 |
|
|
|
333,250 |
|
|
|
666,500 |
|
I-22
On January 1, 1998, we replaced our existing pension plans
with a new cash balance pension plan. The benefits of
participating individuals under the former plans were vested as
of that date and his or her cash balance account was credited
with the present value of his or her earned pension benefit,
payable at age 65. Salaried employees hired after
January 1, 1998 become vested after three years of
employment. On an annual basis (or a shorter period if a
participants employment is terminated), each
participants account is credited with the following:
|
|
|
|
|
contribution credits equal to a percent of total pay; |
|
|
|
transition credits for a period equal to a participants
credited service under the prior pension plan as of
December 31, 1997 (to a maximum of 15 years from
December 31, 1997); and |
|
|
|
interest credits based on one-year treasury yields plus 1%. |
The percentage amounts of the contribution and transition
credits, which are shown in the following chart, are based on
the participants age at year-end:
|
|
|
|
|
|
|
|
|
|
|
Contribution | |
|
|
|
|
Credits as % | |
|
Transition Credits as % | |
Age at Year End |
|
of Total Pay(1) | |
|
of Total Pay(2) | |
|
|
| |
|
| |
Under 30
|
|
|
3% |
|
|
|
1% |
|
30 to 34
|
|
|
4% |
|
|
|
1% |
|
35 to 39
|
|
|
4% |
|
|
|
2% |
|
40 to 44
|
|
|
5% |
|
|
|
3% |
|
45 to 49
|
|
|
6% |
|
|
|
4% |
|
50 to 54
|
|
|
7% |
|
|
|
4% |
|
55 and over
|
|
|
8% |
|
|
|
4% |
|
|
|
(1) |
Plus an additional 3% of pay above the Social Security wage base. |
|
(2) |
Total pay means regular salary plus annual incentive bonus
payments paid during the subject calendar year. |
As of December 31, 2005, the estimated annual annuities
(based on one-year U.S. Treasury yields) payable at
age 65 to the named executive officers are as follows:
|
|
|
|
|
|
|
Estimated Annual | |
Name |
|
Payments* | |
|
|
| |
Steven F. Leer
|
|
$ |
370,990 |
|
John W. Eaves
|
|
|
226,608 |
|
Robert J. Messey
|
|
|
40,366 |
|
Robert G. Jones
|
|
|
126,480 |
|
C. Henry Besten
|
|
|
122,189 |
|
|
|
* |
Assumes the executive officer works until age 65, annual
base compensation remains unchanged from 2005, and that future
incentive compensation is equal to the average of that awarded
over the last four years. The interest rate used for determining
the annuity was 4.68%. The interest credits for 2006 and future
years was 5.18%. |
|
|
|
Deferred Compensation Plan |
We maintain a non-qualified deferred compensation plan that
allows eligible employees to defer receipt of his or her base
salary and/or annual incentive payment until the date or dates
elected by the participant. The amounts deferred are invested in
cash accounts that mirror the gains and/or losses of a number of
different investment funds, including a hypothetical investment
in shares of our common
I-23
stock. The deferred compensation plan offers participants a
wide-range of publicly-available investment funds, including
international, U.S. equity, bond and money market funds.
The plan does not offer any above-market rates of return to the
executive officers named in this proxy statement.
Participants in the plan may defer up to 85% of their base
salary and up to 100% of their annual incentive awards. The plan
also allows participants to defer receipt of up to 100% of the
shares issuable under any restricted stock units,
performance-contingent phantom stock or performance units
granted to executive officers under our long-term incentive
program.
We have established a grantor trust to fund our obligations
under the deferred compensation plan. The trust has purchased
corporate-owned life insurance to offset these obligations.
Participants have an unsecured contractual commitment by us to
pay the amounts due under the deferred compensation plan.
We have employment agreements with each of our executive
officers, including Mr. Leer. Each of the employment
agreements has a term of one year that is automatically extended
for successive one-year periods unless either party terminates
the agreement upon at least one year notice prior to the end of
any one-year term. We may terminate an employees
employment for cause (as defined) or without cause at any time.
If an employees employment is terminated for cause, the
employee will be entitled to receive accrued and unpaid base
salary, credit for unused vacation time and all other amounts
earned and unpaid. If an employees employment is
terminated without cause prior to a change of control (as
defined) or more than two years after a change of control, or if
he or she voluntarily terminates his or her employment for good
reason (such as reduction in salary or position) the employee
will also be entitled to receive his or her base salary at the
highest rate in effect at any time during the three years
immediately preceding termination (including targeted bonus) for
12 months (24 months in the case of Mr. Leer),
coverage under our medical, dental and group life plans and
other programs for 12 months, continuation of his or her
then existing participation in our thrift plan, cash balance
pension plan, non-qualified supplemental pension plan, deferred
compensation plan and financial counseling services plan for
12 months (24 months in the case of Mr. Leer),
outplacement services for a period not to exceed 12 months
(24 months in the case of Mr. Leer) and credit for
unused vacation time and all other amounts earned and unpaid. In
addition, all stock options held by the employee at the time his
or her employment is terminated will immediately vest and remain
exercisable for 120 days following the expiration of the
12 month period (the 24 month period in the case of
Mr. Leer) after such termination. If, within 24 months
after a change of control, an employees employment is
terminated without cause or he or she terminates his or her
employment for good reason, the employee will be entitled to
receive a lump sum cash payment of two times the higher of his
or her base salary immediately prior to termination, his or her
base salary at the highest rate in effect at any time during the
three years immediately preceding termination or immediately
preceding the change of control (including targeted bonus),
coverage under our medical, dental and group life plans and
other programs for 24 months (36 months in the case of
Mr. Leer), provide for full payment in cash of any
performance unit or performance share awards, outplacement
services for a period not to exceed 24 months
(36 months in the case of Mr. Leer), financial
planning services for a period of two years (three years in the
case of Mr. Leer) and credit for unused vacation time and
all other amounts earned and unpaid. In addition, all stock
options held by the employee at the time his or her employment
is terminated will immediately vest and remain exercisable for
the remaining terms of the options. Certain of these benefits
are subject to the employee complying with certain
post termination restrictions, including, but not
limited to, his or her not providing any executive-level
services to a competitor. If any payment to the employee would
subject him or her to excise tax under Section 4999 of the
Internal Revenue Code, the employee would be entitled to receive
an additional payment in an amount sufficient to compensate him
or her therefor.
I-24
Our obligations under these employment agreements are subject to
the limitations of Section 409A of the Internal Revenue
Code which was added as a result of the American Jobs Creation
Act of 2004. During 2006, we will amend these employment
agreements to the extent necessary to comply with the
requirements of Section 409A.
|
|
|
Compensation Committee Interlocks and Insider
Participation |
The members of the Compensation Committee for 2005 were those
indicated in the table on
page I-8 of this
proxy statement. None of the members of the Compensation
Committee has been an officer or employee of ours. No executive
officer of ours has served on the board of directors or
compensation committee of any other entity that has or has had
one or more executive officers serving as a member of our board.
|
|
|
Section 16(a) Beneficial Ownership Reporting
Compliance |
Section 16(a) of the Securities Exchange Act of 1934
requires our directors, executive officers and any persons
beneficially holding more than ten percent of our common stock
to report their ownership of common stock and any changes in
that ownership to the Securities and Exchange Commission and the
New York Stock Exchange. The Securities and Exchange Commission
has established specific due dates for these reports, and we are
required to report in this proxy statement any failure to file
by these dates. Each of our directors and executive officers who
defers compensation into a hypothetical investment in shares of
our common stock pursuant to our deferred compensation plan
inadvertently reported the deferral of compensation and payment
of dividends during 2005 on a Form 5 filed with the
Securities and Exchange Commission in 2006 instead of a
Form 4 at the time of the transactions. Based solely on a
review of the copies of the reports furnished to us and written
representations that no other such statements were required, we
believe that all such other reports of our directors and
executive officers were filed on a timely basis.
I-25
|
|
|
Stock Price Performance Graph |
The following performance graph compares the cumulative total
return to stockholders on our common stock with the cumulative
total return on two indices: a peer group and the
Standard & Poors (S&P) 400 (Midcap) Index.
The graph assumes that:
|
|
|
|
|
you invested $100 in Arch Coal common stock and in each index at
the closing price on December 31, 2000; |
|
|
|
all dividends were reinvested; |
|
|
|
annual reweighting of the peer group; and |
|
|
|
you continued to hold your investment through December 31,
2005. |
Our peer group consists of Consol Energy, Inc., Freeport McMoran
Copper&Gold, Massey Energy Co., Newmont Mining Corp.,
Peabody Energy Corp. and Southern Copper Corp. You are cautioned
against drawing any conclusions from the data contained in this
graph, as past results are not necessarily indicative of future
performance. The indices used are included for comparative
purposes only and do not indicate an opinion of management that
such indices are necessarily an appropriate measure of the
relative performance of our stock.
5-YEAR TOTAL
SHAREHOLDER RETURN
ARCH COAL, INC. V. S&P 400 (MIDCAP) INDEX AND
INDUSTRY PEER GROUP
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
| |
|
|
| |
|
|
| |
|
|
| |
|
|
| |
|
|
| |
|
|
|
|
12/31/00 |
|
|
12/31/01 |
|
|
12/31/02 |
|
|
12/31/03 |
|
|
12/31/04 |
|
|
12/31/05 |
|
|
|
|
| |
|
|
| |
|
|
| |
|
|
| |
|
|
| |
|
|
| |
|
Arch Coal, Inc.
|
|
|
$ |
100 |
|
|
|
$ |
162 |
|
|
|
$ |
156 |
|
|
|
$ |
228 |
|
|
|
$ |
262 |
|
|
|
$ |
589 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
S&P 400 (Midcap)
|
|
|
|
100 |
|
|
|
|
99 |
|
|
|
|
85 |
|
|
|
|
115 |
|
|
|
|
134 |
|
|
|
|
151 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Industry Peer Group
|
|
|
|
100 |
|
|
|
|
120 |
|
|
|
|
134 |
|
|
|
|
243 |
|
|
|
|
263 |
|
|
|
|
374 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
I-26
|
|
|
Independent Registered Public Accounting Firm |
Ernst & Young LLP was our independent registered public
accounting firm for 2005. The Audit Committee of the board of
directors has engaged Ernst & Young LLP as independent
registered public accounting firm for 2006. Representatives of
Ernst & Young LLP will attend the annual meeting and
will have the opportunity to make a statement if they desire to
do so.
During 2005 and 2004, Ernst & Young LLP charged fees
for services rendered to us as follows:
|
|
|
|
|
|
|
|
|
|
|
Fee | |
|
|
| |
Service |
|
2005 | |
|
2004 | |
|
|
| |
|
| |
Audit(1)
|
|
$ |
1,292,500 |
|
|
$ |
1,588,494 |
|
Audit-related(2)
|
|
|
711,650 |
|
|
|
|
|
Tax(3)
|
|
|
|
|
|
|
240,000 |
|
All Other
|
|
|
|
|
|
|
|
|
|
|
(1) |
Audit services performed by Ernst & Young LLP in 2005
and 2004 included the annual financial statement audit
(including required quarterly reviews) and other procedures
performed by Ernst & Young LLP to form an opinion on
our consolidated financial statements. In addition, audit
services performed by Ernst & Young in 2004 included
assistance with our preferred stock offering and the debt
offering of Arch Western Finance, LLC, accounting consultation
related to our implementation of FAS 143, and consultation
related to implementation of Section 404 of the
Sarbanes-Oxley Act. |
|
(2) |
Audit-related services performed by Ernst & Young in
2005 included procedures related to our sale of properties to
Magnum Coal Company, including financial statement audits of the
disposed properties and consultation related to FAS 106 and
related accounting issues. |
|
(3) |
Fees for tax services in 2004 represent the final payment
related to a state property tax engagement. |
The Audit Committee has adopted an audit and non-audit services
pre-approval policy that requires the committee, or the chairman
of the committee, to pre-approve services to be provided by our
independent registered public accounting firm. The Audit
Committee will consider whether the services to be provided by
the independent registered public accounting firm are prohibited
by the Securities and Exchange Commissions rules on
auditor independence and whether the independent registered
public accounting firm is best positioned to provide the most
effective and efficient service. The Audit Committee is mindful
of the relationship between fees for audit and non-audit
services in deciding whether to pre-approve such services. The
Audit Committee has delegated to the chair of the committee
pre-approval authority between committee meetings and the chair
must report any pre-approval decisions to the committee at the
next regularly scheduled committee meeting.
APPROVAL OF AN AMENDMENT TO OUR AMENDED AND RESTATED
CERTIFICATE OF INCORPORATION
(PROXY ITEM NO. 2)
On February 23, 2006, our board of directors approved an
amendment to Article Fourth of our Amended and Restated
Certificate of Incorporation to increase the number of shares of
common stock which we are authorized to issue from 100,000,000
to 260,000,000 and directed that the amendment be submitted to
our stockholders for their approval. We have included the full
text of the proposed amendment below.
I-27
|
|
|
Purposes and Effects of Proposed Increase in the Number of
Authorized Shares of Common Stock |
The proposed amendment would increase the number of shares of
common stock we are authorized to issue from 100,000,000 to
260,000,000. On March 1,
2006, shares
of common stock were outstanding. Our board of directors
believes it is desirable to increase the number of shares of
common stock that we are authorized to issue in order to provide
us with adequate flexibility in the future. We have no present
commitments, agreements or intent to issue additional shares of
common stock, other than with respect to currently reserved
shares, in connection with transactions in the ordinary course
of business or shares which may be issued under our equity-based
compensation plans. However, we believe that if an increase in
the authorized number of shares of common stock were to be
postponed until a specific need arose, the delay and expense
associated with obtaining the approval of our stockholders at
that time could significantly impair our ability to meet our
financing requirements or other objectives.
Under our certificate of incorporation, we are authorized to
issue 10,000,000 shares of preferred stock. We previously
issued 2,875,000 shares of preferred stock,
and shares
of preferred stock were outstanding at March 1, 2006. The
proposed amendment will not affect the number of shares of
preferred stock we are authorized to issue.
The proposed amendment would permit the issuance of additional
shares of common stock up to the new 260,000,000 maximum
authorization without further action or authorization by
stockholders (except as may be required by law or by the New
York Stock Exchange). Holders of our common stock are not
entitled to preemptive rights or cumulative voting. Accordingly,
the issuance of additional shares of common stock might dilute,
under certain circumstances, the ownership and voting rights of
stockholders. The availability for issuance of additional shares
of our common stock could discourage, or make more difficult,
efforts to obtain control over us. For example, the issuance of
shares of common stock in a public or private sale, merger or
similar transaction would increase the number of outstanding
shares, thereby possibly diluting the interest of a party
attempting to obtain control over us. This proposal is not made
in response to any effort of which we are aware to accumulate
our stock or to obtain control over us nor do we intend to use
the additional shares of common stock to oppose a hostile
takeover attempt or to delay or prevent changes in control of
management.
|
|
|
Effective Date of Proposed Amendment |
The proposed amendment to our certificate of incorporation, if
adopted by the required vote of the stockholders, will become
effective upon filing with the Secretary of State of Delaware.
|
|
|
Amendment to Amended and Restated Certificate of
Incorporation |
If approved, Article Fourth of our Amended and Restated
Certificate of Incorporation would be amended and restated as
follows:
|
|
|
FOURTH: The total number of shares of all classes of
stock which the Corporation shall have authority to issue is Two
Hundred Seventy Million (270,000,000), which shall be divided
into two classes as follows: |
|
|
|
A. Two Hundred Sixty Million (260,000,000) shares of Common
Stock, the par value of which is One Cent ($.01) per
share; and |
|
|
B. Ten Million (10,000,000) shares of Preferred Stock, the
par value of which shares is One Cent ($.01) per share. The
Corporations Board of Directors is hereby expressly
authorized to provide by resolution or resolutions from time to
time for the issuance of the |
I-28
|
|
|
Preferred Stock in one or more series, the shares of each which
series to have such voting rights and the terms and conditions
for the exercise thereof, provided that the holders of shares of
Preferred Stock (1) will not be entitled to more than the
lesser of (x) one vote per $100 of liquidation value or
(y) one vote per share, when voting as a class with the
holders of shares of other capital stock, and (2) will not
be entitled to vote on any matter separately as a class, except
to the extent required by law or as specified with respect to
each series with respect to (x) any amendment or alteration
of the provisions of this Certificate of Incorporation that
would adversely affect the powers, preferences or special rights
of the applicable series of Preferred Stock or (y) the
failure of the Corporation to pay dividends on any series of
Preferred Stock in full for any six quarterly dividend payment
periods, whether or not consecutive, in which event the number
of directors may be increased by two and the holders of
outstanding shares of Preferred Stock then similarly entitled
shall be entitled to elect the two additional directors until
full accumulated dividends on all such shares of Preferred Stock
shall have been paid; and such designations, preferences and
relative, participating, optional or other special rights, and
qualifications, limitations or restrictions thereof, as shall be
permitted under the General Corporation Law of the State of
Delaware and as shall be stated in the resolution or resolutions
providing for the issuance of such stock adopted by the Board of
Directors pursuant to the authority expressly vested in the
Board of Directors in the Bylaws. |
The affirmative vote of the holders of not less than two-thirds
of the shares present in person or by proxy at the meeting is
required to approve the proposed amendment. If the amendment is
not approved by the stockholders, our certificate of
incorporation, which currently authorizes the issuance of
100,000,000 shares of common stock, will continue in effect.
Your board of directors recommends a vote For
approval of the amendment to our certificate of
incorporation.
ADDITIONAL INFORMATION
|
|
|
Information About Stockholder Proposals |
If you wish to submit proposals for possible inclusion in our
2007 proxy materials, we must receive them at our principal
executive offices no later than the close of business on
November 20, 2006. Proposals should be addressed to Robert
G. Jones, Vice President Law, General Counsel and
Secretary, Arch Coal, Inc., One CityPlace Drive, Suite 300,
St. Louis, Missouri 63141.
If you wish to nominate directors and/or propose proper business
from the floor for consideration at the 2007 Annual Meeting of
Stockholders, our bylaws provide that:
|
|
|
|
|
You must notify Arch Coals Secretary in writing; |
|
|
|
Your notice must have been received at Arch Coals
headquarters not earlier than January 27, 2007 and not
later than February 16, 2007; and |
|
|
|
Your notice must contain the specific information required in
our bylaws. |
We will send copies of these requirements to any stockholder who
writes to us requesting this information. Please note that these
three requirements apply only to matters that you wish to bring
I-29
before your fellow stockholders at the 2007 Annual Meeting
without submitting them for possible inclusion in our 2007 proxy
materials.
|
|
|
Directions to the Annual Meeting |
From Downtown St. Louis: Take Highway 40 West to Interstate
270 North. Exit at Olive Boulevard. Take Olive Boulevard East to
CityPlace Drive. North on CityPlace Drive to Arch Coals
headquarters at CityPlace One.
From Lambert International Airport: Take Highway 70 West to
Interstate 270 South. Exit at Olive Boulevard. Take Olive
Boulevard East to CityPlace Drive. North on CityPlace Drive to
Arch Coals headquarters at CityPlace One.
|
|
|
Robert G. Jones
|
|
Vice President Law, General Counsel and
Secretary |
March , 2006
I-30
APPENDIX A
ARCH COAL, INC.
CORPORATE GOVERNANCE GUIDELINES
The Vision of Arch Coal is:
To create superior customer and shareholder value as the
safest, lowest cost and most environmentally responsible
supplier of coal-based energy in the world.
In Furtherance of that Vision, our Mission is:
Arch Coal is dedicated to being a market-driven global leader
in the coal industry and to creating superior long-term
shareholder value. We will conduct our business with integrity
and an unrelenting passion for providing the best value to our
customers. We will foster an innovative, motivating work
environment and operate safe, low cost mines, utilizing our
resources effectively and efficiently.
The directors are employed by stockholders to oversee management
so as to hold managers accountable for the pursuit of the
corporate vision and mission.
|
|
|
I. DIRECTOR QUALIFICATION
STANDARDS |
The principal qualities of an effective corporate director
include strength of character, an inquiring and independent
mind, practical wisdom, and mature judgment. In addition to
these qualities, Arch Coals criteria include recognized
achievement, an ability to contribute to some aspect of the
companys business, and the willingness to make the
commitment of time and effort required of an Arch Coal director.
In order to find the most valuable talent available to meet
these criteria, the Board considers candidates diverse in
geographic origin, gender, ethnic background, and professional
experience (private, public, and non-profit). The goal is to
include members with the skills and characteristics that taken
together will assure a strong Board.
The number of directors that constitutes the Board is fixed from
time to time by a resolution adopted by a two-thirds majority of
the Board. Currently, the Board is composed of 9 members.
It is the policy of the Board to have an overwhelming majority
of directors who meet the applicable independence requirements
of the New York Stock Exchange (NYSE), the
Sarbanes-Oxley Act and
the Securities and Exchange Commission (SEC). In
addition, it is the policy of the Board to have significant
representation on the Board of individuals not affiliated with a
significant shareholder of Arch Coal.
The Board itself is responsible, in fact as well as procedure,
for selecting new Board members who will join the Board between
shareholder meetings as well as those to be nominated by the
Board for election by shareholders. The Board delegates the
screening process to the Nominating and Corporate Governance
Committee, with direct input from the CEO and Chairman.
Candidates may be recommended to the Nominating and Corporate
Governance Committee by other directors, employees, and
shareholders.
Arch Coal does not have term limits for its directors, but does
have mandatory retirement for outside directors at the annual
meeting following such directors 72nd birthday.
Further, the Nominating and Corporate Governance Committee
reviews each directors performance on the Board when the
directors Board term has expired and the slate of director
candidates is being developed for inclusion in the proxy.
A-1
Non-employee directors inform the Chairman of the Nominating and
Corporate Governance Committee and the CEO of any principal
occupation change, including retirement, and offer their
resignation to the Chairman of the Nominating and Corporate
Governance Committee. The Chairman of the Nominating and
Corporate Governance Committee, in turn, advises the Committee
of such change of status so that the Committee with the aid of
the CEO and Chairman can decide whether to accept the
resignation.
The Board has no policy with respect to the separation of the
offices of Chairman and the Chief Executive Officer. The Board
believes that it should have the ability to make this
determination on a case-by-case basis in a manner it deems in
the best interest of Arch Coal.
|
|
|
II. DIRECTOR DUTIES AND
RESPONSIBILITIES |
In fulfilling its responsibilities, Arch Coals Board
performs the following principal functions:
|
|
|
|
1. |
Ensuring legal and ethical conduct; |
|
|
2. |
Selecting, evaluating, compensating, and, where necessary,
replacing the CEO and other senior executives; |
|
|
3. |
Approving corporate strategy; |
|
|
4. |
Providing general oversight of the business; |
|
|
5. |
Evaluating Board processes and performance; |
|
|
6. |
Selecting and nominating candidates for the election to the
Board of Directors; and |
|
|
7. |
Compensating directors. |
Directors are expected to attend Board meetings and meetings of
committees on which they serve, and to spend the time needed and
meet as frequently as necessary to properly discharge their
responsibilities. The CEO, in consultation with the Chairman,
establishes the agenda for each Board meeting. Any director is
entitled to add to the agenda any matter that the director
reasonably believes should be on the agenda. Prior to each Board
meeting, the Board members receive an agenda for the meeting,
along with advance copies (when possible) of any written
materials to be discussed. In addition, the CEO regularly
distributes to all Board members items of topical interest
relating to Arch Coal, its operating environment, and the
markets that it serves.
The non-management directors meet regularly in executive
session, with such meetings led by the Chairman. The Board also
meets regularly in open session joined by selected members of
Arch Coals Senior management. All of Arch Coals
senior officers make presentations to the Board on a regular
basis. In addition, from time to time various other corporate
personnel attend open Board sessions and make presentations.
Board members have complete access to corporate management at
all times. Board members use judgment to be sure that this
contact is not distracting to the business operation of the
company. In addition, the Board and each committee have the
power to hire independent legal, financial or other advisors as
they may deem necessary, without consulting or obtaining the
approval of any officer of the Company in advance.
Arch Coal has four standing committees: Audit, Nominating and
Corporate Governance, Finance, and Personnel and Compensation
(P&C). Pursuant to Arch Coals bylaws, the
Board may
A-2
create or discharge any committee at any time, subject to the
rules and regulations of the NYSE, the Sarbanes-Oxley Act and
the SEC.
The Nominating and Corporate Governance Committee, after
consultation with the Chairman and CEO and with consideration of
the desires of individual Board members, recommends committee
assignments including the chairmanships to the full Board for
approval.
Committee chairmanships usually are rotated every three years.
Other committee members are rotated periodically as the Board
deems appropriate, although membership on a committee is
normally limited to six years for one assignment. Exceptions to
these guidelines are made as the Board deems appropriate. In
determining potential committee chair and membership rotations,
the Board takes into account (a) each Board members
interests, tenure and subject-matter expertise, (b) the
need for both continuity and fresh ideas and perspectives, and
(c) applicable independence and qualification requirements.
The Audit Committee, Nominating and Corporate Governance
Committee, and the P&C Committee consist only of independent
directors under criteria established by the NYSE. Each of these
committees has its own charter which sets forth the purposes,
goals and responsibilities of such committee. The charters also
provide that each committee will annually evaluate its
performance.
The CEO and Secretary of Arch Coal, in consultation with the
Chairman and each committee chairman, sets the committee meeting
calendar for the upcoming calendar year. Each committee reports
to the Board at the next meeting of the Board following the
committee meeting.
Prior to each committee meeting, the committee members receive
an agenda for the meeting, along with advance copies (when
possible) of any written materials to be discussed.
Each committee chairman convenes as appropriate executive
sessions of non-employee or outside Board members of the
committee to discuss its operations.
|
|
|
IV. DIRECTOR ORIENTATION AND
EDUCATION |
Management will provide new Directors with an initial
orientation in order to familiarize them with their
responsibilities as Directors under law and the New York Stock
Exchange Listing Standards, and with the Company and its
strategic plans, its significant financial, accounting and risk
management policies and procedures, its compliance programs, its
Business Code of Conduct, its senior management, and its
internal and independent auditors.
In addition, on an ongoing basis, Directors are encouraged to
attend continuing education opportunities to provide knowledge
of current developments in relevant matters or to improve
critical skills.
|
|
|
V. EVALUATING BOARD PROCESSES
AND PERFORMANCE |
The Nominating and Corporate Governance Committee reports
annually to the Board on an assessment of the Boards
performance. This is discussed by the Board at first with the
CEO in attendance; then, if desired by the Chairman of the
Nominating and Corporate Governance Committee or any other
director, it is discussed in an executive session of
non-employee directors. This assessment is of the Boards
contribution as a whole and reviews areas in which the Board
and/or the management believes a better contribution could be
made. The Nominating and Corporate Governance Committee is
responsible for evaluating the performance of current Board
members at the time they are considered for re-nomination to the
Board.
A-3
|
|
|
VI. DIRECTOR COMPENSATION |
The Nominating and Corporate Governance Committee is responsible
for reviewing and making recommendations to the Board concerning
directors compensation, including benefits. In undertaking
its review, this Committee may receive advice from the CEO and
internal staff and engage outside consultants to provide reports
on trends in director compensation, including compensation paid
to outside directors of other companies.
The Board seeks to avoid compensation elements that may
compromise the independence of directors, such as consulting
contracts or other indirect forms of compensation to a director
or an organization with which the director is affiliated.
|
|
|
VII. CONFLICT OF INTEREST |
A directors business or family relationships may
occasionally give rise to that directors material personal
interest on a particular issue. The Board, after consultation
with counsel, determines whether such a conflict of interest
exists on a case-by-case basis. The Board takes appropriate
steps to identify such potential conflicts and to assure that
all directors voting on an issue are disinterested with respect
to that issue.
|
|
|
VIII. THE CEO AND SENIOR
MANAGEMENT |
The full Board of non-employee directors makes an annual
evaluation of the CEOs performance, taking into account
both the financial performance of the business and the
qualitative performance of the CEO, including, for example,
vision and leadership, accomplishment of long-term strategic
objectives, and development of management. The results are used
to identify strengths and areas needing improvements and to
provide input to the P&C Committees evaluation of the
CEO for compensation purposes.
The CEO reviews annually with the Board the current goals of the
other senior officers and the extent to which these officers
have accomplished their previous goals.
The P&C Committee annually evaluates the performance of the
CEO and other senior officers for compensation purposes and
makes compensation recommendations to the Board (non-employee
directors). The Board reviews these evaluations and
recommendations and determines the compensation, including
incentive pay.
The CEO makes an annual report to the Board on succession
planning and management development. In this report, the CEO
recommends at least one individual who could assume the CEO
position if the CEO unexpectedly should be unavailable for
service, updating this recommendation as appropriate.
The CEO and other senior officers obtain the approval of the
Nominating and Corporate Governance Committee prior to accepting
an invitation to serve on the Board of another public company or
on the Board of any private company that would represent a
material commitment of time. It is generally advisable to limit
such outside directorships to no more than two.
The CEO and other senior officers of Arch Coal do not serve on
the Board of a company for which an Arch Coal non-employee
director serves as an officer.
These principles and policies are in addition to and are not
intended to change or interpret any Federal or state law or
regulation, including the Delaware General Corporation Law, or
the Certificate of Incorporation or By-laws of the Company. The
Board of Directors will review these Guidelines at least
annually and, if appropriate, revise these Guidelines from time
to time.
A-4
APPENDIX B
ARCH COAL, INC.
AUDIT COMMITTEE CHARTER
The Audit Committee is appointed by the Board to assist the
Board in fulfilling its oversight over (1) the integrity of
the financial statements, internal accounting, financial
controls, disclosure controls and financial reporting processes
of the Company, (2) the independent auditors
qualifications and independence, (3) the performance of the
Companys internal audit function and independent auditors,
and (4) the compliance by the Company with legal and
regulatory requirements.
The Committee shall prepare, or cause to be prepared, the report
required by the rules of the Securities and Exchange Commission
to be included in the Companys annual proxy statement.
|
|
|
Limitation of Audit Committees Role |
While the Committee has the responsibilities and powers set
forth in this Charter, it is not the duty of the Committee to
plan or conduct audits or to determine that the Companys
financial statements and disclosures are complete and accurate
and are in accordance with generally accepted accounting
principles and applicable rules and regulations. These are the
responsibilities of management and the independent auditors.
Additionally, the Board and the Committee recognize that
financial management (including the internal audit staff), as
well as the independent auditors, have more time, knowledge and
more detailed information on the Company than do Committee
members; consequently, in carrying out its oversight
responsibilities, the Committee is not providing any expert or
special assurances as to the Companys financial statements
or any professional certification as to the independent
auditors work.
The Committee shall consist of no fewer than three members. All
Committee members shall be financially literate, as determined
by the Board, and at least one member of the Committee shall
have a background in financial reporting, accounting and
auditing. All members of the Committee shall meet all other
independence, experience and expertise requirements of the New
York Stock Exchange. The Committee shall endeavor to at all
times have at least one member who is an audit committee
financial expert, as defined by SEC regulations.
The members of the Committee shall be appointed by the Board on
the recommendation of the Nominating & Corporate
Governance Committee. Committee members may be replaced by the
Board.
The Board shall appoint one of the members of the Audit
Committee as Chairperson. It is the responsibility of the
Chairperson to schedule all meetings of the Committee and to
provide the Committee with a written agenda prior to each
meeting.
Compensation shall be limited to director fees and committee
fees (including committee chairmanship fees).
B-1
|
|
|
Committee Authority and Responsibilities |
The independent auditors shall report directly to the Audit
Committee. In that regard, the Committee is directly responsible
for engagement of the independent auditors, has the sole
authority to appoint or replace the independent auditors
(subject to shareholder ratification), and shall pre-approve all
audit engagement fees and terms and all non-audit engagements
with the independent auditors and shall disclose its policies
for approval of such engagements in the Companys periodic
reports filed with the SEC. In addition, it is a direct
responsibility of the Audit Committee for resolution of
disagreements between management and the independent auditors
regarding accounting and financial matters.
The Committee shall meet as often as it determines, but not less
frequently than quarterly. The Committee may delegate authority
to the Chair of the Committee and/or a subcommittee of the Audit
Committee when appropriate.
All actions taken pursuant to a delegation of authority
described in the previous sentence shall be presented to the
full Committee at its next regularly scheduled meeting for
review and ratification.
The Committee shall have the authority, to the extent it deems
necessary or appropriate, to retain its own special legal,
accounting or other consultants to advise the Committee and the
Company will provide adequate funding for such activities. In
addition, the Committee may request any officer or employee of
the Company or the Companys outside counsel or independent
auditors to attend a meeting of the Committee or to meet with
any members of, or consultants to, the Committee. The Committee
shall meet with management, the internal auditors and the
independent auditors in separate executive sessions at least
quarterly. The Committee may also, to the extent it deems
necessary or appropriate, meet with the Companys
investment bankers or financial analysts who follow the Company.
The Committee shall make regular reports to the Board and
provide copies of the minutes of each meeting to the Board as
soon as practical after each Committee meeting. The Committee
shall review and reassess the adequacy of this Charter annually
and recommend any proposed changes to the Board for approval.
The Committee shall annually review the Committees own
performance.
The Committee, to the extent it deems necessary or appropriate,
shall:
|
|
|
1. Discuss with management and the independent auditors the
annual audited financial statements, including
(a) disclosures made in Managements Discussion and
Analysis of Financial Condition and Results of Operations,
(b) their judgment about the quality, not just the
acceptability, of accounting principles, (c) the
reasonableness of significant judgments, (d) the clarity of
the disclosures in the financial statements and(e) the results
of the audit, and recommend to the Board whether the audited
financial statements should be included in the Companys
Form 10-K.
|
|
|
2. Discuss with management and the independent auditors the
Companys quarterly financial statements and disclosures
under Managements Discussion and Analysis of Financial
Condition and Results of Operations, including the results of
the independent auditors reviews of the quarterly
financial statements, prior to the filing of such financial
statements. |
|
|
3. Discuss with management and the independent auditors, at
the conclusion of the annual audit, significant financial
reporting issues and judgments made in connection with the
preparation of the Companys financial statements,
including any significant changes in the Companys
selection or application of accounting principles, any major
issues as to the adequacy of the Companys internal
controls, the development, selection and disclosure of critical
accounting estimates, and analyses of the effect of alternative
assumptions, estimates or GAAP methods on |
B-2
|
|
|
the Companys financial statements. To further this goal,
the Committee shall receive reports at least quarterly from the
independent auditors, and prior to the filing of its report with
the SEC, on all critical accounting policies and practices of
the Company, all alternative treatments of financial information
within GAAP that have been discussed with management, including
the ramifications of the use of such alternative treatments and
disclosures and the treatment preferred by the independent
auditor, and other material written communications between the
independent auditor and management. |
|
|
4. Discuss with management the Companys earnings
press releases, including the use of pro forma or
adjusted non-GAAP information, as well as financial
information and earnings guidance provided to analysts and
rating agencies. The Committee need not discuss in advance each
earnings release or each instance in which the Company may
provide earnings guidance. |
|
|
5. Discuss with management and the independent auditors the
effect of regulatory and accounting initiatives as well as
off-balance sheet structures on the Companys financial
statements. |
|
|
6. Discuss with the independent auditors the matters
required to be discussed by Statement on Auditing Standards
No. 61 relating to the conduct of the audit. In particular,
discuss: |
|
|
|
a. The adoption of, or changes to, the Companys
significant auditing and accounting principles and practices as
suggested by the independent auditors, internal auditors or
management. |
|
|
b. The management letter provided by the independent
auditors and the Companys response to that letter. |
|
|
c. Any difficulties encountered in the course of the audit
work, including any restrictions on the scope of activities or
access to requested information, and any significant
disagreements with management. |
|
|
|
7. Meet with the independent auditors prior to the audit to
discuss the planning and staffing of the audit. |
|
|
8. Discuss the experience, qualifications and independence
of the Companys independent auditor, including all
relationships between the auditing firm and the Company and its
Directors and officers. Discuss the experience, qualifications
and independence of the lead partner as well as the senior
members of the independent auditors team. |
|
|
9. Obtain and review a report from the independent auditors
at least annually regarding (a) the independent
auditors internal quality-control procedures, (b) any
material issues raised by the most recent quality-control
review, or peer review, of the firm, or by any inquiry or
investigation by governmental or professional authorities within
the preceding five years respecting one or more independent
audits carried out by the firm, (c) any steps taken to deal
with any such issues, and (d) all relationships between the
independent auditors and the Company. |
|
|
10. At least annually, discuss the overall performance of
the independent auditors, taking into account the opinions of
management and the internal auditors. |
|
|
11. At least annually, present the Committees
conclusions regarding the independence and performance of the
independent auditors to the Board and, if so determined by the
Committee, recommend that the Board take additional action to
satisfy itself as to the qualifications, performance and
independence of the independent auditors. |
B-3
|
|
|
12. Discuss whether, in order to assure continuing auditor
independence, it is appropriate to adopt a policy of rotating
the lead audit partner more often that required by law, or even
the independent auditing firm itself on a regular basis. |
|
|
13. Set policies for the Companys hiring of employees
or former employees of the independent auditors who were engaged
on the Companys account. |
|
|
14. Obtain and review a quarterly report on matters
discussed by the independent auditors with its national office
regarding the Company. |
|
|
15. Review with the independent auditors any audit problems
or difficulties and managements response, including the
independent auditors responses regarding accounting
adjustments noted or proposed but passed (as immaterial or
otherwise). |
|
|
16. Review with the independent auditors any audit problems
or difficulties in managements response regarding
management or internal control letter
matters. |
|
|
17. Discuss internal audit plan and review assistance to be
provided independent accountants by internal audit staff. |
|
|
18. Discuss the appointment and replacement of the senior
internal auditing executive. |
|
|
19. Discuss the significant reports to management prepared
by the internal audit department and managements responses. |
|
|
20. Discuss with the independent auditors and the internal
audit department the responsibilities of the internal audit
department, as well as the internal audit program, budget and
staffing and any recommended changes in the planned scope of the
internal audit. |
|
|
21. Discuss the Internal Audit Charter at least annually. |
|
|
22. Discuss with management, the internal auditors and the
independent auditors the adequacy and effectiveness of
accounting and financial controls, including the Companys
policies and procedures to assess, monitor, and manage business
risk, and legal and ethical compliance programs (e.g., the
Companys Code of Business Conduct) and any special audit
steps adopted in light of material control deficiencies. |
|
|
23. Discuss with the Board the Companys policies and
procedures regarding compliance with applicable laws and
regulations and with the Companys Code of Business Conduct
and Ethics. |
|
|
24. Discuss managements assertion on its assessment
of the effectiveness of internal controls as of the end of the
most recent fiscal year and the independent auditors
report on managements assertion. |
|
|
25. Establish and discuss annually procedures for the
receipt, retention, and treatment of complaints received by the
Company regarding accounting, internal accounting controls, or
auditing matters, and the confidential, anonymous submission by
employees of the Company of concerns regarding questionable
accounting or auditing matters. |
|
|
26. Discuss with management and the independent auditors
any correspondence with regulators or governmental agencies and
any employee complaints or published reports which raise
material issues regarding the Companys financial
statements or accounting policies. |
|
|
27. Discuss with the Companys General Counsel legal
matters that may have a significant impact on the financial
statements or the Companys compliance policies. |
B-4
ANNUAL MEETING OF STOCKHOLDERS OF
ARCH COAL, INC.
April 27, 2006
Please date, sign and mail
your proxy card in the
envelope provided as soon as possible.
â Please detach along perforated line and mail in the envelope provided. â
THE BOARD OF DIRECTORS RECOMMENDS A VOTE FOR THE ELECTION OF DIRECTORS AND FOR PROPOSALS 2 AND 3. PLEASE SIGN, DATE AND
RETURN PROMPTLY IN THE ENCLOSED ENVELOPE. PLEASE MARK YOUR VOTE IN BLUE OR BLACK INK AS SHOWN HERE: x
|
|
|
|
|
|
|
1. |
|
Election of directors |
|
NOMINEES: |
|
|
|
|
¡
|
|
Frank M. Burke |
o
|
|
FOR ALL NOMINEES
|
|
¡
|
|
John W. Eaves |
|
|
|
|
¡
|
|
Patricia F. Godley |
o
|
|
WITHHOLD AUTHORITY FOR
|
|
¡
|
|
Thomas A. Lockhart |
|
|
ALL NOMINEES
|
|
¡
|
|
Wesley M. Taylor |
|
|
|
|
|
|
|
o
|
|
FOR ALL EXCEPT |
|
|
|
|
|
|
(see instructions below) |
|
|
|
|
|
|
|
INSTRUCTION:
|
|
To withhold authority to vote for any individual nominee(s),
mark FOR ALL EXCEPT and fill in the circle next to each nominee you wish to
withhold, as shown here: l |
To change the address on your account, please check the box at right and
indicate your new address in the address space above. Please note that changes
to the registered name(s) on the account may not be submitted via this method.
o
|
|
|
|
|
|
|
|
|
|
|
|
|
FOR
|
|
AGAINST
|
|
ABSTAIN |
|
|
|
|
|
|
|
|
|
2.
|
|
Approval of amendment to certificate of incorporation
|
|
o
|
|
o
|
|
o |
This proxy, when properly executed, will be voted in the manner directed
herein. If no direction is made, this proxy will be voted FOR each nominee and
FOR approval of the amendment to the certificate of incorporation. The board of
directors recommends a vote FOR each nominee and FOR approval of the amendment to
the certificate of incorporation.
Arch Coal, Inc. encourages you to take advantage of the convenient ways by which
you can vote your shares. You can vote your shares electronically through the
Internet or by telephone. This eliminates the need to return the proxy card.
YOUR VOTE IS IMPORTANT. PLEASE VOTE IMMEDIATELY.
If you vote over the Internet or by telephone, please do not mail your card.
Please check here if you plan to attend the meeting: o
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Signature of Stockholder:
|
|
|
|
Date:
|
|
|
|
Signature of Stockholder:
|
|
|
|
Date:
|
|
|
|
|
|
Note:
|
|
Please sign exactly as your name or names appear on this Proxy. When shares are held
jointly, each holder should sign. When signing as executor, administrator, attorney, trustee
or guardian, please give full title as such. If the signor is a corporation, please sign full
corporate name by duly authorized officer, giving full title as such. If signer is a
partnership, please sign in partnership name by authorized person. |
Arch Coal, Inc.
One CityPlace Drive
St. Louis, Missouri 63141
March ___, 2006
Dear Stockholder:
The Annual Meeting of Stockholders of Arch Coal, Inc. will be held on April 27, 2006, at 10:00
a.m., Central Time, in the lower level auditorium located at One CityPlace Drive, St. Louis,
Missouri 63141.
It is important that your shares be represented at this meeting. Whether or not you plan to
attend the meeting, please review the enclosed proxy materials, complete the attached proxy form
below, and return it promptly in the envelope provided or vote electronically or by telephone as
instructed on the reverse side hereof.
ARCH COAL, INC.
This Proxy is solicited on behalf of the Board of Directors of Arch Coal, Inc.
for the Annual Meeting of Stockholders to be held on April 27, 2006
The undersigned hereby appoints STEVEN F. LEER and ROBERT G. JONES, and each of them, with
power of substitution, as the proxy of the undersigned to represent the undersigned and to vote all
shares of common stock which the undersigned would be entitled to vote, if personally present at
the Annual Meeting of Stockholders of Arch Coal, Inc. to be held at its headquarters at CityPlace
One, One CityPlace Drive, St. Louis, Missouri 63141, at 10:00 a.m. on Thursday, April 27, 2006, in
the lower level auditorium, and at any adjournments thereof, with all powers the undersigned would
possess if present at such meeting on the matters set forth on the reverse side hereof and all
other matters properly coming before the meeting.
If the undersigned is a participant in the Arch Coal, Inc. Employee Thrift Plan (including
pursuant to the Mingo Logan Savings Plan), and this proxy card is received on or before April 17,
2006, then this card also provides voting instructions to the trustee of such plan to vote at the
Annual Meeting, and any adjournments thereof, all shares of Arch Coal common stock held in the
undersigneds plan account as specified upon the matters set forth on the reverse side hereof and
all other matters properly coming before the meeting. If the undersigned is a participant in one
of these plans and does not instruct the trustee by April 17, 2006, then the trustee will vote the
undersigneds plan account shares in proportion to the votes of the other participants in that
plan. In addition, the trustee will vote unallocated shares in the plan in direct proportion to
voting by allocating shares for which instructions have been received.
PLEASE SEE REVERSE SIDE FOR INFORMATION ON VOTING YOUR PROXY BY TELEPHONE OR INTERNET.
The Proxies cannot vote your shares unless you vote.
YOUR VOTE IS IMPORTANT. THANK YOU FOR VOTING YOUR SHARES.
ANNUAL MEETING OF STOCKHOLDERS OF
ARCH COAL, INC.
April 27, 2006
PROXY VOTING INSTRUCTIONS
|
MAIL Date, sign and mail your proxy card in the envelope
provided as soon as possible.
- OR -
TELEPHONE Call toll-free 1-800-PROXIES
(1-800-776-9437) from any touch-tone telephone and follow
the instructions. Have your proxy card available when you
call.
- OR -
INTERNET Access www.voteproxy.com and follow the
on-screen instructions. Have your proxy card available
when you access the web page. |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
COMPANY NUMBER
|
|
|
|
|
|
|
|
|
|
|
|
|
|
ACCOUNT NUMBER
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
You may enter your voting instructions at 1-800-PROXIES or www.voteproxy.com up until 11:59 PM Eastern
Time the day before the cut-off or meeting date.
↓ Please detach along perforated line and mail in the envelope provided IF you are not voting via telephone or the Internet. ↓
THE BOARD OF DIRECTORS RECOMMENDS A VOTE FOR THE ELECTION OF DIRECTORS AND FOR PROPOSALS 2 AND 3. PLEASE SIGN, DATE AND
RETURN PROMPTLY IN THE ENCLOSED ENVELOPE. PLEASE MARK YOUR VOTE IN
BLUE OR BLACK INK AS SHOWN HERE:
þ
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
FOR
|
|
AGAINST
|
|
ABSTAIN |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
NOMINEES:
|
|
|
2. |
|
Approval of amendment to
|
|
o |
|
o |
|
o |
|
|
|
|
|
|
๐ |
|
Frank M. Burke |
|
|
|
|
to certificate of incorporation |
|
|
|
|
|
|
1. |
|
Election of directors
|
|
๐ |
|
John W. Eaves |
|
|
|
|
|
|
|
|
|
|
|
o |
|
FOR ALL NOMINEES
|
|
๐ |
|
Patricia F. Godley |
|
|
|
|
|
|
|
|
|
|
|
o |
|
WITHHOLD AUTHORITY FOR
|
|
๐ |
|
Thomas A. Lockhart |
|
|
|
|
|
|
|
|
|
|
|
|
|
ALL NOMINEES
|
|
๐ |
|
Wesley M. Taylor
|
|
|
|
|
|
|
|
|
|
|
|
o |
|
FOR ALL EXCEPT
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(see instructions below) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
This proxy, when properly executed, will be voted in the manner directed herein. If no
direction is made, this proxy will be voted FOR each nominee and FOR approval of the
amendment to the certificate of incorporation. The board of directors recommends a vote FOR
each nominee and FOR approval of the amendment to the certificate of incorporation. |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
INSTRUCTION: |
|
To withhold authority to vote for any individual nominee(s), mark FOR ALL EXCEPT and fill in the circle next to each
nominee you wish to withhold, as shown here: |
|
|
Arch Coal, Inc. encourages you to take advantage of the convenient ways by which you can vote your shares. You can vote your shares electronically through the Internet or by telephone. This eliminates the need to return the proxy card. |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
YOUR VOTE IS IMPORTANT. PLEASE VOTE IMMEDIATELY.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
If you vote over the Internet or by telephone, please do not mail your card. |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Please check here if you plan to attend the meeting: o |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
To change the address on your account,
please check the box at right and indicate your new address in the address space above. Please note that changes to the registered name(s) on the account may not be submitted via this
method. o |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Signature of Stockholder: | | | | Date: | | | | Signature of Stockholder: | |
|
|
Date:
|
|
|
|
|
|
Note:
|
|
Please sign exactly as your name or names appear on this Proxy. When shares are held jointly, each holder should sign. When signing as executor, administrator, attorney, trustee
or guardian, please give full title as such. If the signor is a corporation, please sign full corporate name by duly authorized officer, giving full title as such. If signer is a
partnership, please sign in partnership name by authorized person. |